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Operations Assistant I

Operations Assistant I

Chesapeake Utilities CorporationDebary, Florida, United States
6 days ago
Job type
  • Full-time
Job description

Description

Operations Assistant

Hybrid within Florida

What makes us great...

At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships.

Your role in our success :

Performs complex administrative tasks requiring independent judgement, familiarity with business operations and a considerable knowledge of administrative processes and associated software while requiring little supervision.

Assists the Manager and Supervisor in maintaining efficient and effective daily operations, generates reports, and provides proofing and editing of internal and external communications, Invoicing, Accruals, and Records Management.

Assists with tracking and documentation of regulatory obligations. Keeps meeting notes to prepare and distribute summaries and follow up action lists. Fully supports Pipeline Operations and Engineering teams and provides backup assistance to Administrative Support Specialist. Administers Work Management System, Maintains Compliance Records, Accruals.

What's in it For You...

  • Competitive base salary
  • Fantastic opportunities for career growth
  • Cooperative, supportive and empowered team atmosphere
  • Annual bonus and salary increase opportunities
  • Monthly recognition events
  • Endless wellness initiatives and community events
  • Robust and customizable benefit packages-choose what works best with your life. Options include generous 401k, Medical, dental and life insurance, tuition reimbursement, compensated volunteer hours and MORE!

What you'll be working on...

  • Assists with the dissemination of changes made in the operations and procedures manuals.
  • Processes records or submittals of damages to the damage Prevention Department, and SMDS notifications.
  • Assisting all operations personnel with contractor invoices.
  • Assist with management of weekly schedules, departments on call and PTO schedules.
  • Responsible for setting up vendors and processing company bid requests.
  • Performing all other duties as assigned by Gas Operations Supervisor, invoicing, daily filing of operational records.
  • Performs data entry for compliance in company record systems, interacts and supports technicians.
  • Responsible for asset management records with GIS.
  • Assists with processing and downloading meter reading and monthly reporting.
  • Assists with line locating ticket activity.
  • Assisting with dispatch operations as needed with Emergencies and Daily workload.
  • Assists with Cares Event planning.
  • Procurement Cards processing.
  • Accruals Florida.
  • Allocating damages.
  • Assisting with warehouse invoices.
  • Create reference numbers for damages reported and activate with payroll.
  • Assist to coordinate building maintenance.
  • Coordinate fleet appointments and repairs.

    • Who you are :

  • You have a high school diploma or equivalent
  • You have one to three years of clerical and office experience
  • You have a valid Florida Driver's License
  • You possess excellent internal and external communication skills
  • You have excellent clerical, writing and math skills
  • You have knowledge of basic inventory maintenance procedures
  • You have a working knowledge of spreadsheets, MS Office products SAP and FPU databases
  • Ability to understand and apply Accounting Principles.

    • Chesapeake Utilities Corporation is an equal opportunity employer committed to creating a diverse workforce. We consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identity, disability or veteran status, among other factors. Applicants with a disability that need assistance applying for a position may email

    Qualifications

    Education

    High School (required)

    Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

    This employer is required to notify all applicants of their rights pursuant to federal employment laws.

    For further information, please review the Know Your Rights notice from the Department of Labor.

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    Operation Assistant • Debary, Florida, United States

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