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Front Office Receptionist
Front Office ReceptionistSweet James • Newport Beach, CA, US
No longer accepting applications
Front Office Receptionist

Front Office Receptionist

Sweet James • Newport Beach, CA, US
30+ days ago
Job type
  • Full-time
Job description

Job Description

Job Description

Description :

Are you an organized multitasker with a warm, professional demeanor and a strong work ethic? We’re looking for a dedicated Front Office / Mail Clerk to be the face of our office and a key player behind the scenes. If you thrive in a fast-paced environment , can juggle multiple tasks with ease, and are seeking a long-term role with room for growth, this opportunity is for you!

What You’ll Be Doing :

  • Greet and assist clients and visitors in person, by phone, and via email with professionalism and care.
  • Manage all incoming and outgoing mail—sort, distribute, and prepare packages with accuracy and urgency.
  • Handle and organize sensitive documents with strict confidentiality and attention to detail.
  • Provide general administrative support, including filing, scanning, copying, data entry, and more.
  • Maintain an orderly and welcoming reception area, conference rooms, and shared spaces.
  • Support legal staff with preparing demand packages and facilitating case resolutions.
  • Track and manage key legal deadlines, including statutes of limitations.
  • Keep case information up to date in our CRM system with accuracy and timeliness.
  • Assist the HR department with administrative support as needed.

Requirements :

What We’re Looking For :

  • A college degree and at least one year of relevant office or administrative experience .
  • Fluency in Spanish is preferred but not required.
  • A proactive attitude, a strong sense of ownership, and a willingness to jump in wherever needed.
  • Excellent multitasking skills—you’ll be juggling calls, emails, in-person requests, and time-sensitive tasks all at once.
  • Strong customer service abilities, sharp attention to detail, and the ability to stay focused under pressure.
  • Solid typing and data entry skills, with a commitment to speed and accuracy.
  • Strong written and verbal communication skills.
  • A great attitude and a sense of humor—we value teamwork and positivity.

    • Why Join Us?

    We’re a collaborative, high-performing team that values hard work, efficiency, and growth. If you’re looking for a role where you can make an impact, grow your career, and work with supportive people in a fast-moving environment, we’d love to hear from you!

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    Front Office Receptionist • Newport Beach, CA, US