Administrative Assistant - EXP

Administrative Assistant

We are looking for an experienced Administrative Assistant to join our team in Ashburn, Virginia. In this long-term contract position, you will play a crucial role in ensuring smooth daily operations by managing tasks efficiently and supporting various administrative functions. This opportunity is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational success.

Responsibilities :

Manage incoming calls and provide accurate information or direct inquiries to the appropriate department.

Schedule appointments and meetings while maintaining an organized calendar.

Process and distribute incoming and outgoing mail, including faxes, ensuring timely delivery.

Maintain and replenish office supplies to support daily operations.

Assist in preparing and filing important documents in accordance with organizational standards.

Support the optimization of workflows by implementing best practices and ensuring task prioritization.

Generate and analyze KPI reports to monitor and improve performance metrics.

Welcome visitors and provide clear directions or assistance as needed.

Collaborate with field operations and account management teams to ensure seamless coordination.

Handle work orders and backup documentation with attention to detail and accuracy.

Requirements :

Proven experience in administrative roles, showcasing strong organizational and multitasking abilities.

Proficiency in answering inbound calls and managing scheduling systems.

Skilled in typing and document processing with high attention to detail.

Familiarity with filing systems and office optimization techniques.

Knowledge of KPI reporting and prioritization strategies.

Ability to manage office supplies and ensure a well-maintained workspace.

High school diploma or equivalent qualification required.

Excellent communication skills, both written and verbal, to explain processes and direct visitors effectively.