Administrative Assistant/Teacher - Childcare Center

Description:

Founded in 1974, United American Indian Involvement (UAII) is the largest provider of human and health services for American Indian and Alaska Native families in Los Angeles. We deliver culturally grounded, trauma-informed services that uplift and empower our community. Through health, housing, workforce, childcare, youth development, and cultural preservation programs, UAII creates pathways for wellness, resilience, and self-determination.

Core Principles

• Respect for Relatives – I will honor the dignity of all people, recognizing that every individual is a relative deserving of respect, compassion, and care.
• Community Responsibility – My work is not only for individual benefit but for the collective well-being of our communities, present and future.
• Cultural Integrity - I will safeguard and uplift Indigenous languages, traditions, and cultural practices, ensuring they remain central to our organizational life.
• Reciprocity - We give back in balance with what we receive, fostering mutual trust and accountability in all relationships.
• Stewardship – I will act as a caretaker of our communities, resources, and environment, mindful of the impact of our decisions on future generations.
• Truth and Transparency – I will communicate honestly and openly, ensuring clarity in our commitments and accountability in our actions

Position Summary

We are seeking an Administrative Assistant/Teacher for our new Childcare Center in Palmdale. This is a dual role to work collaboratively with, and provides direct support to, the supervisor by assisting with the ongoing development, implementation, monitoring, and evaluation of assigned projects, programs, and clerical tasks; which will include, but not limited to the following: customer relations, grants, center operations, student activities, field trips, marketing, student records, database, queries, reports, tours, admissions and special events. This role also involves fostering the academic, social-emotional growth, and development of all children in their care, which may include infants, toddlers, preschool-age children, and school-age children.

Essential Functions

Administrative Assistant

• Assist the director, interpret, and develop action plans and other related reports.

• Maintain a positive and welcoming atmosphere for staff, parents, and visitors.

• Provides leadership for the team.

• Follows the center procedures, as well as distributes and maintains them under property security.

• Responsible for the accuracy of recordkeeping.

• Assisting with admissions/ enrollment and recruiting process. (Inquires and tours as needed)

• Assist in coordinating special events.

• Be knowledgeable of and adhere to Title 22.

• Assist staff in executing the planned curriculum that meets the mission of the center.

• Keep directors informed of all necessary information, including customer and staff complaints, incidents, resignations, and planned/ unplanned time-off.

• Assist in facility maintenance.

• Inspects the center for hazardous conditions, unsafe environment, and materials. Removes all debris and all hazardous and unsafe equipment and materials.

• Communicate with parents (phone calls, emails, app, etc.)

• Assist with marketing.

• Assist in monitoring and assessing the program’s effectiveness, gathering feedback from staff, students, and parents to identify areas for improvement and implement necessary changes.

• Perform other related duties as assigned.

Teacher

• Plans and conducts classroom activities that encourage healthy habits appropriate to the child.

• Selects and uses materials and equipment that stimulate development within children.

• Includes materials that reflect the children’s culture(s) and uses them appropriately.

• Plans and facilitates daily learning activities for children based on children’s interests in alignment with the

curriculum.

• Writes and maintains accurate records, child observations to complete accurate child assessments.

• Complete Desired Results Developmental Profiles (DRDPs) and Environment Rating Scale (ERS), timely with assistance from the teacher, and prepare group data summaries by classroom and developmental reports as needed.

• Assist with diaper changes and meet toileting needs of young children, as needed.

• Supervise children at all times to ensure their safety and well-being while under your care.

• Passionate, dedicated, and hard-working, understands and supports the needs of children and holds the core values, beliefs, and vision of the agency at heart and mind every day.

• Required to clean daily, prepare and maintain equipment, furniture, classroom, facility indoors and outdoors to provide a clean and safe environment for children.

• Respects children and parents and ensures that the equipment and facilities are clean, safe, and well-maintained.

• Perform other related duties as assigned.

Requirements:

Minimum Qualifications (Education & Experience)

• Associate’s degree in early childhood education (ECE).

• One (1) year of experience working as an assistant teacher.

• Earned 12 core child development units with three (3) infant/toddler units, or the ability to earn within the first year of working in this role.

• Pediatric first aid and CPR.

• A combination of experience, education, and training may substitute for degree requirements on a year-for-year basis.

Preferred Qualifications (Education & Experience)

• One (1) year of experience working as an administrative assistant.

• Three (3) years of experience working as an assistant teacher.

• Bilingual abilities.

• 3 ECE administration units

• Experience working with the American Indian/Alaskan Native community.

• Experience working with nonprofit organizations, community groups, and performance-based government contracts.

Knowledge, Skills, Abilities & Competencies

• Knowledge of Title 22 regulations, as well as other related state and local regulations.

• Knowledge of ECE methods.

• Knowledge of the Indian Self-Determination and Education Assistance Act (PL93-638).

• Knowledge of Title V of the Indian Health Care Improvement Act (PL 94-437).

• Knowledge of the Affordable Care Act (PL 111-148).

• Strong understanding and sensitivity to American Indian/Alaska Native (AI/AN) cultures and lifestyles and work effectively with the AI/AN population.

• Effective oral and written communication skills with sensitivity to the lifestyles of targeted participants, while maintaining a high level of professionalism.

• Skills in operating a personal computer using a variety of computer software (Microsoft Office, Adobe, Microsoft Teams, Zoom).

• Ability to maintain strict confidentiality of client and personnel information, exercise discretion, and comply with all applicable federal and state privacy laws, as well as UAII policy (HIPAA, HITECH, etc.).

• Ability to establish and maintain cooperative working relationships with management, coworkers, and outside contacts.

BOD Approved: DATE JOB Admin istrative Assistant

• Ability to keep up with a fast-paced environment.

• Ability to anticipate issues and find solutions quickly and effectively.

• Ability to learn and apply program/agency operating policies and procedures.

• Ability to manage multiple priorities and tasks concurrently and meet deadlines.

• Ability to interact with various people on various, and at times, complex issues.

• Ability to work independently as well as with teams.

Conditions of Hire

· Eligibility to work in the U.S.

· Fingerprint clearance and post-offer drug test.

· Proof of hepatitis B vaccination and TB screening.

· UAII strongly encourages COVID-19 and influenza vaccinations; in the absence of the recommended vaccinations, employees are advised to wear a mask at all times while on company premises.

Benefits

· Medical, Dental, and Vision Coverage

· Voluntary Accident, Critical Illness, and Hospital Indemnity Insurance Plans

· Company-paid Short-Term & Long-Term Disability

· Company-paid Basic Life Insurance and AD&D

· HSA, FSA

· 403(b) Retirement Plan with 4% Employer Match

· Employee Assistance Program

· Bereavement and Jury Duty Paid Leave

· Employee Wellness Program

· Paid Vacation - 12 days (first 2 years)

Working Conditions

The work environment characteristics described here represent those employee encounters while performing the primary functions of this job. Normal office conditions exist, and the noise level in the work environment can vary from low to moderate.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to stand and/or sit. The employee is occasionally required to walk, sit and climb or balance. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, peripheral vision and depth perception.

United American Indian Involvement, Inc. (UAII) provides equal employment opportunities (EEO) to all employees and applicants for employment. UAII is a drug-free workplace and complies with ADA regulations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.