Staffing Operations and Records Coordinator

Job Description

Job Description

Summary of Position & Program / department

The Staffing Operations and Records Coordinator performs a wide variety of administrative tasks related to the day-to-day coordination of the recruiting functions to include intake of requests for various types of hires and posting all positions for faculty, professional, administrative and student positions. In addition, this position is responsible for creating and maintaining personnel files in accordance with the University’s records retention requirements.

The incumbent will manage the full recruitment lifecycle, including processing position requisitions, job postings, and coordinating interview and selection activities. They will maintain personnel records, process hiring requests with accuracy, and assist with offer letters, adjunct agreements, and onboarding of new hires and student workers. This role involves collaboration with the HR Recruitment and Onboarding Specialist to ensure a seamless applicant experience. Additional responsibilities include coordinating travel arrangements for candidates, supporting union reporting requirements, representing the University at recruitment events, and contributing to policy improvements and departmental goals aligned with the University’s strategic vision. The position also serves as backup support for New Hire Orientation and completes employment verifications.

This is an essential position and must report to the University during severe weather and other emergencies, unless directed otherwise.

Position specifications and requirements :

• Minimum of two years progressively increasing experience in Human Resources office with at least one year in recruitment.  General experience and prior experience in a college or university setting is preferred.
• Associate degree or two years of college education in Business or related field is preferred, but not required. Preferred. Must have Knowledge of basic HR functions including compensation, recruitment, benefits, and on-boarding.  Federal and State regulations related to recruitment, discrimination, and human resources are also required, along with the ability to articulate and interpret same.
• Ability to use typical and customary office equipment such as a telephone, copiers / printers and personal computer / laptop.  Software experience should include ability to use Microsoft Office products such as Word, Excel, and PowerPoint at an intermediate level. Experience with Paychex helpful; but not required.
• Valid U.S. Driver’s License.
• All information received in Human Resources is considered confidential and may not be disclosed without the express approval of the Senior Director of Human Resources. Student information is protected by FERPA and considered confidential. Student information may not be shared without the express written permission of the student.
• Possess dexterity to perform keyboarding, operate a computer and other office equipment, filing and other job responsibilities. Incumbent must be physically able to lift various materials up to 25 pounds on an occasional basis. While performing required job tasks, physically able to remain seated for extended periods of time. May be asked to travel throughout the campus and to other campus locations.
• Ability to perform math calculations; strong written and verbal communication skills; ability to use grammar, punctuation, and correct spelling.
• Incumbent will work under typical office conditions.
• There is contact with students related to work study, general questions and providing information.
• Significant contact and interaction with staff and faculty.

Benefits

At Franklin Pierce University, we take pride in providing a comprehensive and competitive benefits package to support the well-being and security of our valued employees. Here are some highlights of the benefits you can enjoy as part of the Franklin Pierce community :

At Franklin Pierce, we prioritize the well-being, development, and satisfaction of our employees. We are committed to providing a supportive work environment and a range of benefits that align with your needs and aspirations. Explore additional details about Franklin Pierce University's vibrant community through the following resources :

These resources offer valuable insights into the rich experiences awaiting you at Franklin Pierce University. Come join us in shaping the future of education at Franklin Pierce!

About FPU

Since its establishment in 1962, Franklin Pierce University has been a catalyst for the academic success and personal growth of numerous undergraduate and graduate students. Rooted in a robust liberal education foundation, we provide majors and programs that cultivate vital professional skills, foster close relationships among students, faculty, and staff, and offer personalized, financially accessible academic opportunities that empower our students to realize their full potential.

Our impact extends across a diverse range of learners, including residential undergraduates, online students, and full-time graduate students, through our primary campus in Rindge, NH and additional online and graduate centers in Manchester and Lebanon, NH, Austin, TX and Goodyear, AZ. As we uphold our commitment to excellence, we continually explore innovative models and programs that build upon our rich legacy, guiding students to expand their knowledge, pursue their passions, and graduate as capable, engaged leaders.

At Franklin Pierce University, we hold firm in our belief that establishing a lasting legacy involves supporting and preparing students to thrive as leaders and contributing members of society. To achieve this mission, we recognize the importance of fostering a diverse community comprised of exceptional individuals from various backgrounds, all dedicated to advancing our shared goals.

Notice of Nondiscrimination

Franklin Pierce University does not discriminate on the basis of sex and prohibits sex discrimination in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.

Diversifying the student body, faculty, and administration is congruent with our mission. We value diverse populations and cultures including, but not limited to, ethnicity, gender, gender identity, national origin, neurodiversity, race, and religion. Franklin Pierce University is an EO / AA / Vet / Disability employer.

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