Legal Administrative Executive Assistant

The Ideal candidate will have prior Executive Assistant Experience and have managed an executive's calendar and email. The key responsibility for this position is to get the CEO more time on his calendar and to improve the efficiency of the firm by creating, documenting, and improving all processes.

Additionally, you will assist with the preparation of legal documents and handle all office correspondence that the CEO / Attorney would otherwise be doing. Additional responsibilities will include : answering phone calls and emails, arranging meetings and travel, and reminding the team of upcoming deadlines.

If you have experience in a law firm environment, have prior executive assistant experience, work well under pressure, and are looking for a rewarding opportunity in the legal industry, we want to connect with you.

This job is for a very organized, almost methodical person who can create efficiency and organization in all that they do.

Compensation :

$50,000 - $65,000 yearly

Responsibilities :

• Calendar and Schedule Management :   Schedule meetings, appointments, and events; ensure there are no conflicts and optimize the executive's time.
• Meeting Coordination :  Set up virtual and in-person meetings, prepare agendas, and ensure all relevant documents are prepared in advance.
• Time Management :  Prioritize tasks to ensure critical activities receive attention and non-essential tasks are handled efficiently.
• Email and Communication Management :   Sort, prioritize, and respond to emails on behalf of the executive when necessary.
• Drafting Correspondence :  Compose and proofread emails, letters, memos, and other communications in a professional manner.
• Gatekeeping :  Act as the first point of contact for calls, emails, and inquiries, filtering out non-essential communication and requests.
• Assist in managing ongoing projects by tracking progress, setting deadlines, and ensuring key milestones are met.
• Task Delegation :  Help prioritize tasks and delegate to other team members as needed.
• Follow-up and Reminders :  Ensure timely follow-ups on tasks, deadlines, and meetings to keep the executive on track.

Meeting Preparation and Documentation [AI-assisted]

Travel Coordination

Administrative Support

Confidentiality and Discretion

Client and Stakeholder Management

Problem Solving and Initiative

Flexibility and Adaptability

Reporting and Analytics

Personal Assistance (When Required)

Maintain a Positive and Professional Attitude

Keep each different organization's matters distinct and separate

Qualifications :

About Company

Martino Law Group, LLC is a dynamic, fast-growing law firm representing clients in Divorce and Family Law, Personal Injury, Probate, Estate Planning, and Real Estate matters. We pride ourselves on being clients’ trusted advisors, committed to making a real, measurable impact in their lives. Join our thriving legal practice, known for its energetic environment and diverse caseload.

If you’re a motivated team player looking to grow both personally and professionally with a firm that has significant room for expansion, we encourage you to apply.

Apply today :

If you are a driven, people-oriented professional looking to launch your career in a dynamic legal environment, we want to hear from you. If you want the opportunity to maximize your earning potential, join our team today!

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Compensation details : 50000-65000 Yearly Salary

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