ACCOUNTS RECEIVABLE SPECIALIST AR

Job Description

Job Description

Benefits :

401(k)

401(k) matching

Company parties

Competitive salary

Dental insurance

Health insurance

Opportunity for advancement

Paid time off

Stock options plan

Training & development

Vision insurance

Position Summary :

The Accounts Receivable (AR) Specialist is responsible for managing and maintaining the companys accounts receivable processes, ensuring timely billing, accurate record-keeping, and effective collection of outstanding balances. The ideal candidate has experience in the construction or contracting industry and is familiar with AIA billing, lien releases, and progress payments.

Key Responsibilities :

• Prepare and issue accurate invoices, including AIA billing and progress billings.
• Monitor accounts to ensure payments are up to date and follow up on overdue accounts.
• Post customer payments by recording cash, checks, and credit card transactions.
• Reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Resolve payment discrepancies and disputes in a timely and professional manner.
• Generate aging reports and communicate regularly with project managers and clients regarding outstanding balances.
• Coordinate lien releases and ensure compliance with contract terms.
• Maintain accurate records of all transactions and correspondence with customers.
• Work closely with the project management and accounting teams to ensure proper billing of contract terms and change orders.
• Assist with month-end closing processes and audits as needed.

Qualifications :

• Education : High school diploma or equivalent (Associates or Bachelors degree in Accounting, Finance, or related field preferred).
• Experience : 25 years of accounts receivable experience, preferably in the construction industry.
• Technical Skills Required :

Proficiency in accounting software (e.g., QuickBooks, Viewpoint, Sage 100 Contractor / Sage 300, Procore, etc.

• Strong Excel skills
• Familiarity with AIA billing, construction contracts, lien waivers, and retention billin g.

Key Competencies :

• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to prioritize and manage multiple tasks in a deadline-driven environment.
• Knowledge of construction industry terms and billing practices is essential.

Preferred Qualifications :

• Experience with construction accounting software (e.g., Sage, Procore, Viewpoint).
• Familiarity with state-specific lien laws and compliance documents.
• Experience with AIA billing, construction contracts, lien waivers, and retention billing.
• Bilingual (Spanish / English) is a plus.