Accounts Payable Specialist

Description

Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at the Waterbury / Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA) and San Juan, PR (SJU) airports. Founded by aviation enthusiasts in 2001 on the premise that all flights deserve the highest quality aircraft, crew, and service, Tradewind provides personal air travel—both private and scheduled service—throughout North America and the Caribbean.

For more details visit www.flytradewind.com

ABOUT THE CANDIDATE / ROLE

Tradewind Aviation is currently seeking an Accounts Payable Specialist to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures. This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Controller.

ESSENTIAL DUTIES

• Sort the ap inbox daily based on priority, incoming bills that need approval, received approvals, statements, and inquires
• Route all bills for appropriate approval based on company policies & procedures
• Enter payables into Sage based on approval and coding
• Release approved payments via ACH, wire, online portal, or check
• Positive Pay management in online Treasury platform
• Accurately set up new vendors according to policy
• Review statements and work with the vendor for complete reconciliation
• Oversee Certify, our expense management software including review of expense reports, managing inquires, and training new users
• Review that key vendors are entered monthly
• Assist in recording accruals
• Report on key accounts payable metrics
• Work with vendors to extend terms
• Prepare 1099s and Puerto Rico 480s
• Conduct three-way matching between purchase orders, receipts, and invoices on all maintenance bills
• Provide guidance and support to junior accounts payable staff

Requirements

QUALIFICATIONS

PHYSICAL REQUIREMENTS :

BENEFITS