Archivist Associate - Laboratory Records & Specimen Archives, @ Mattawan, MI 49071 (Onsite)

Archivist Associate - Laboratory Records & Specimen Archives

Location : 54943 N Main St, Mattawan, MI 49071 (Onsite)

Duration : 6 Months (Short-Term Project | Possible Extension)

Schedule : Monday Friday, 8 : 00 AM 4 : 30 PM (Some overtime possible; may start early at 6 : 00 AM; some shift flexibility)

Pay Rate : $18 / hr. W2 All Inclusive

Open Positions : 3

Interview Format : Onsite group interviews (5 8 candidates / group)

Dress Code : Casual Office Attire

JOB SUMMARY

The Laboratory Records & Specimen Archives Associate (Archivist Associate) plays a key role in supporting the receipt, login, storage, retrieval, distribution, shipment, disposal, and documentation of materials submitted for archival purposes. This includes study records, biological specimens, and samples . The role requires strong attention to detail, compliance discipline, and the ability to work within validated archival systems to ensure accurate tracking, retention, and regulatory adherence.

KEY RESPONSIBILITIES

• Receive, log, organize, store, retrieve, distribute, ship, and dispose of archived materials (records, study samples, biological specimens).
• Perform and document procedures in compliance with SOPs, protocols, methods, data integrity standards, and regulatory requirements .
• Maintain the integrity and security of archived materials following archive security standards.
• Assist internal and external stakeholders with requests for both current and finalized study materials.
• Use the archival management system to index, track, and maintain study materials and records.
• Review departmental and study-specific documentation for accuracy, completeness, and compliance.
• Prepare materials for shipment or disposal, including boxing, labeling, and data compilation .
• Maintain organized filing systems and ensure proper retention and storage of archived records.
• Work under time-sensitive deadlines while following structured and regulated procedures.
• Perform other related duties as assigned.

EDUCATION & EXPERIENCE REQUIREMENTS

SKILLS & COMPETENCIES

CANDIDATE SELF-ASSESSMENT QUALIFYING SKILL MATRIX

Instructions : Rate your skill level from 1 (Beginner) to 10 (Expert) and provide years of experience + any relevant comments.

Skill Category

Required Skills

Preferred Skills

Self-Rating (1 10)

Years of Experience

Additional Notes / Comments

Archival / Records Management

Handling, filing, organizing, retrieving records

Research or lab records experience

Specimen / Sample Handling

Managing biological specimens & samples

GLP / GMP lab experience

Data Entry & Documentation

Accurate data entry; SOP / protocol compliance

Experience with validated systems

Microsoft Office

Basics Excel, Word, Outlook

Advanced Excel / database skills

Computer Literacy

Ability to learn archiving systems

LIMS / ELN experience

Attention to Detail

Accuracy, documentation precision

QA / QC exposure

Communication Skills

Written & verbal communication

Cross-department coordination

Organizational Skills

Tracking, structuring records, multi-tasking

High-volume records environment

Regulatory Compliance

SOPs, protocols, retention standards

GLP, FDA, regulated environment

Physical Requirements

Light lifting, mobility

Prior warehouse / lab support experience

Time Management

Meeting tight deadlines

Regulated fast-paced environment

Customer Service

Assisting internal / external requests

Scientific customer support