Administrative Assistant, Talent Relations & Publicity

Assistant For Talent Relations And Publicity Team

Sony Pictures Television Studios (SPTS) is one of the industry's leading content providers, producing programming worldwide across genres and platforms. As the largest independent TV studio in the industry, SPTS produces 50+ shows each year including THE BOYS, COBRA KAI, THE GOOD DOCTOR, OUTLANDER, and PLATONIC. SPTS is part of the larger Sony Pictures Television (SPT) division. SPT is a Sony Pictures Entertainment Company, a subsidiary of Tokyo-based Sony Group Corporation.

We are looking for an assistant to join the Talent Relations and Publicity team, supporting two TV publicists across several series airing domestically and internationally. The ideal candidate will thrive in a fast-paced environment and be a proactive communicator, who can anticipate the needs of their managers to keep their workload on track.

Responsibilities

Provide organizational and administrative support to the Talent Relations and Publicity team

Cover phones and maintain calendars & contacts

Coordinate logistics for travel for talent and employees

Manage and update department master media press outlet grid

Track publicity items in magazines, editorials, trades, etc. including breaking news throughout the day

Create and distribute press coverage reports to Sony TV executives

Collect show assets and submit series for 20+ ongoing award submissions

Organize press kit assets (bios, photos, press clips, releases, media alerts, pitch letters for domestic and international press) and create DPK (digital press kit) sites

Compose talent schedules for publicity events (press days, premieres, etc.)

Assist on execution & logistics for international / domestic junkets, press events, set visits, press days, and other PR specifics

Staff will work at publicity events (premieres, junkets, award shows, etc.) working after hours as needed

Serve as point person for invoice tracking & processing and creation of new vendors

Preparation of all business-related expenses ensuring expense reports are completed and filed in a timely manner

Create and maintain team documents as requested

Assist with managing show budgets

Requirements

General knowledge of the television / entertainment industry

The desire and interest to work in publicity and immerse themselves in the PR world

Attention to detail and accuracy

Resourceful, proactive and thorough in their approach

Superb organizational and time management skills

Takes responsibility and ownership for tasks

Can work independently to achieve goals and has a positive attitude

Able to multi-task and work well with others

At ease in fast-paced, high-energy, ever-changing work environment

Exceptional at prioritizing tasks

Strong written and verbal skills; excellent oral (professional and friendly demeanor) and written (spelling, punctuation, grammar) communication skills

Strong computer skills (Outlook, Excel, Word, PowerPoint, FileMaker Pro, Internet savvy, Canva)

Maintains discretion and integrity when exposed to confidential information

Education : B.A., B.S., or equivalent preferred

Previous administrative / organizational support + industry experience - a plus but not required

Exposure to a fast-paced environment with tight deadlines

Must be willing to travel

Must be willing to work overtime and be flexible with working nights and weekends on occasion

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPEAccommodationAssistance@spe.sony.com.