Administrative Assistant III - Enterprise Transaction Services

Administrative Assistant III - Enterprise Transaction Services

Chandler, Arizona; Fort Worth, Texas; Chicago, Illinois; Plano, Texas

To proceed with your application, you must be at least 18 years of age.

Job Description :

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities, and shareholders every day.

Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates' physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve.

Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations.

At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!

This job is responsible for providing diverse and confidential administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to / for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Schedule : Monday - Friday | 8 : 00am - 5 : 00pm

Responsibilities :

Communicates with executives and line management to gather and convey relevant information

Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment

Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner

Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments

Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills

Prepares correspondence, reports, and forms for leaders, following interaction with internal and / or external customers to answer questions, research, and resolve problems

Provide administrative support for multiple executives, consisting of calendar management, travel booking, event planning, and other administrative functions

Provide horizontal administrative support for line of business, including but not limited to : Senior leader event planning assistance, conference room booking, and food ordering; Maintain and update line of business organizational charts and partner lists

Required Qualifications :

Minimum of 1 year professional administrative or relevant experience required

Strong time management and organizational skills

Experience processing travel and expenses (Concur)

Ability to complete multiple priorities simultaneously

Event coordination and planning

Strong knowledge of general business and corporate cultures

Ability to work well under pressure, adapt to unexpected events, and manage competing priorities

Comfortable working with people at all organizational levels

Ability to solve problems quickly and efficiently

Strong communication skills, both oral and written, with senior level leadership, including gathering and conveying relevant information

Strong technical skills (Excel, Word, and Powerpoint)

Ability to keep information confidential

Desired Qualifications :

Strong Client Services experience

Facilities Management

Independent thinker and resourceful

Shift :

1st shift (United States of America)

Hours Per Week : 40

Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity, in accordance with all applicable federal, state, provincial, and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status, or any other factor that is irrelevant to the performance of our teammates.