Budget Specialist II (National Center for Infrastructure Transformation - NCIT)

Budget Specialist II

Prairie View A&M University

Department of Civil Engineering

Proposed Minimum Salary : $3,562.35 monthly

Job Location : Prairie View, Texas

Job Type : Staff

The Budget Specialist II, under general supervision, reviews and approves moderately complex budgetary documents and performs moderately complex budgetary analysis for the newly awarded National Center for Infrastructure Transformation (NCIT).

Responsibilities :

• Prepares and reviews IDOs, Supplemental Pay, and Payroll Adjustments. Manages procurement activity, compiling monthly account reconciliation files, binders, and reports. Prepare and manage Workday actions and processes regarding cost allocation submissions. Process restricted and non-restricted funds data. Creates, submits, and reviews account profiles to establish new accounts for external grants. Prepares, submits, and reviews department budget transfers (DBR's) to establish the budget for the new accounts.
• Oversee Center (PVAMU partner) operating budget (federal and cost sharing), spending plan, and forecast upcoming costs. Assist with the preparation of the annual operating budget. Prepare and maintain internal budgetary analysis of Center (PVAMU partner) funds. Coordinate monthly with the Office of Institutional Research, Financial Aid Office, Payroll Office, and Student Employment Office to ensure that accounts remain within budget. Reconcile monthly expenditures with the Office of Sponsored Programs, Accounts Payable, Procurement Office, and Treasury Services. Review and audit reconciliations of monthly expenditures; monitor and report on Center (PVAMU Partner) budget activity. Work with the Office of Sponsored Programs to revise budgets as needed and resolve any cost overruns.
• Develop and implement budget management tools for Center (PVAMU partner) funds. Utilize CANOPY, FAMIS, Maestro and PVAMU Intranet tools to monitor budgets. Utilize Canopy and Excel spreadsheet records to assess status of budgets under the purview of the Director. Create spreadsheets and charts to report this information to the Director, sponsors and others as requested. Prepare ad hoc, monthly, and annual financial reports for the Director.
• Monitor all cost sharing (PVAMU Partner) accounts to ensure that the Office of Institutional Research and Office of Sponsored Programs is reporting all data and identify other cost sharing sources (in case of shortfall).
• Participate in staff development training workshops and courses to improve skills.
• Performs other duties as assigned.

Required Education & Experience :

Required Knowledge, Skills & Abilities :

Physical Requirements :

Special Requirements :

Other Requirements :

Preferred Qualifications :

Job Posting Close Date : Until Filled

Required Attachments : Resume or Curriculum Vitae, Cover Letter

Application Submission Guidelines : All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements : All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.