COORDINATOR REGISTRATION & RECORDS

Coordinator Registration & Records

Thank you for your interest in Loyola University Chicago. As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website.

Position Details

Position Title : Coordinator Registration & Records

Position Number : 8102838

Job Category : University Staff

Job Type : Full-Time

FLSA Status : Exempt

Campus : Maywood-Health Sciences

Department : Registration and Records

Location : Registration & Records (02025A)

Is this split and / or fully grant funded? No

Duties and Responsibilities

First Point of Contact for Alumni, Faculty, Medical Students, and Staff. In-person encounters as well as telephone and email communication which ranges from general questions regarding Registration, Student Records, Away Rotations, USMLE Registration, Transcripts Requests, Licensure and Education Verification.

Triage questions, issues, and problems for Students, Faculty, and Staff by giving or finding correct answers, problem-solving, or referring to the correct office. Records Management / Documentation :

• Transitions new Student records from Admissions to ORR.
• Manages and maintains Stritch Student and Alumni records.
• Manages and processes transcript requests for Students and Alumni.
• Handles all licensure document completion for both graduating Students and Alumni, which is a highly time-sensitive and detailed process. Licensure requirements differ by state in both documents required and deadlines for completion.
• Processes graduation and credentialing verifications required by Hospitals, Residencies, and other educational agencies for current Students and Alumni.
• Prepares certification documents for Alumni seeking additional education or clinical training.
• Assists in the Match Week process, including providing support for the Supplemental Offer & Acceptance Program (SOAP) and sending out electronic files for unmatched Students seeking positions after SOAP.
• Audits final grades and transcripts for completeness and accuracy.
• Closes out Students records and creates permanent files for each student upon graduation.
• Scans, indexes, and verifies student files for each graduating class for import into DocFinity.

Interface with Agencies and Departments External to LUC :

Interface with Students, Alumni, and Departments within LUC :

MSPE Support :

Other Duties :

Minimum Education and / or Work Experience

High School Diploma or equivalent and one to three years of experience in an office setting.

Qualifications

Experience in Higher Education, student-centered office environment preferred. Must have solid organizational skills. Must be detail-oriented; have good problem-solving / critical thinking skills, including identifying obstacles and identifying solutions. Exceptional interpersonal and communication skills (written and verbal). Demonstrate initiative, prioritize assignments, and meet deadlines. Ability to be an effective team member and willingness to learn and grow. Ability to successfully work independently and in a team-oriented environment. Maintain standards regarding confidentiality of all student information within FERPA and departmental guidelines. Excellent computer skills, including MS Office and home-grown programs. Business-casual business attire and professional demeanor. Professional communication with Students, Visitors, Staff, Faculty, and all members of the Administration is expected at all times.

Certificates / Credentials / Licenses

Bachelor's Degree and at least 1 3 years of Higher Education experience preferred.

Computer Skills

High level of knowledge, skills, abilities, and experience with applications especially Microsoft Office, e-mail, internet browsers; data entry and retrieval using effective search techniques, and a general understanding of what to expect from networks and servers.

Special Instructions to Applicants

As a Jesuit, Catholic institution of higher education, we seek candidates who will contribute to our strategic plan to deliver a Transformative Education in the Jesuit tradition. To learn more about Loyola University Chicago's mission, candidates should consult our website.

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation's largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutesincluding Business, Law, Medicine, Nursing, and Health SciencesLoyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation's top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country's most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.