Legal Secretary

The Legal Secretary provides high-level administrative and secretarial support to attorneys ensuring the efficient management of litigation matters from inception through resolution. This position is responsible for drafting revising and finalizing complex legal documents; preparing and executing e-filings in state and federal courts and with administrative agencies; maintaining case calendars and tracking critical deadlines; and organizing materials for hearings trials arbitrations and mediations. The role demands exceptional attention to detail advanced organizational skills and the ability to manage multiple cases and priorities in a fast-paced law firm environment. The ideal candidate will possess strong knowledge of litigation procedures court rules e-filing requirements and legal terminology along with professionalism discretion and initiative to anticipate the needs of attorneys and clients.

RESPONSIBILITIES

• Prepare revise and format legal documents correspondence memoranda and emails from written drafts and transcription
• Handle e-filings and support all stages of the litigation process from initiation through trial
• Assemble documents and exhibits for court filings recordings hearings arbitrations mediations depositions and other proceedings
• Proofread documents to ensure accuracy correct grammar and compliance with Firm formatting standards
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA)
• Schedule and coordinate appointments meetings and deadlines for attorneys
• Maintain and monitor attorney calendars ensuring all critical dates are recorded on the master calendar
• Prepare and process new client / matter intakes per Firm procedures
• Utilize computers transcription equipment and legal software to efficiently produce and manage documents
• Arrange travel for attorneys including hotel airfare and ground transportation
• Sort read print and distribute incoming mail and emails to appropriate recipients
• Assist with the creation and assembly of marketing materials such as pitch folders attorney biographies and PowerPoint presentations
• Provide backup and overflow coverage to other attorneys and staff as needed
• Maintain confidentiality of all Firm client and personnel information
• Additional duties may be assigned as required to meet business needs

QUALIFICATIONS AND REQUIREMENTS

PHYSICAL REQUIREMENTS

Key Skills

Diploma,ICT,Fire,Flash,ACCA,AV

Employment Type : Full-Time

Experience : years

Vacancy : 1