Executive Management Assistant for Citis Chief Auditor

Executive Management Assistant

The Executive Management Assistant provides support to an executive leader and / or group of individuals by managing correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements, and providing other administrative tasks. Responsibilities include :

• Calendar and Meeting Management : Directly supports member of the Executive Management Team, Citi's Chief Auditor. Manages the Chief Auditor's calendar, coordinating all aspects of in-person or virtual meetings, offsites, and conferences, potentially across multiple international time zones. Manages all logistical aspects for executive engagements : room bookings, catering, attendance tracking and technology support. Prepares, distributes, and manages meeting materials and agendas.
• Communication and Information Flow : Serves as a primary point of contact, managing incoming inquiries and correspondence for timely responses. Liaises professionally and efficiently with internal and external stakeholders, managing requests and information flow. Prepares internal / external correspondence in addition to maintaining, answering, and routing correspondence not requiring the manager's attention.
• Travel and Expense Coordination : Coordinates end-to-end travel arrangements, including detailed itineraries, flights, hotels, ground transportation, passports, and visas. Preparing and distributing schedules / agendas for travel. Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system.
• Risk and Compliance : Appropriately assesses risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.
• Administrative and Project Support : Assists with creation / modification of presentations, spreadsheets, and other documents. Orders supplies and processes invoices through Procure to Pay system. Assists in ad-hoc reports special projects, as needed. Collaborates effectively and work closely with other Executive Assistants (EAs) to enable successful meeting management. Enables flexibility and agility in meeting management. Provides back up support for administrative staff when required.

Other : Ability to work onsite at 388 Greenwich Street, NY, NY, on hybrid schedule.

Qualifications : Previous office administration experience, preferably within a large and complex financial services or similar organization. Highly proficient in Microsoft Office. Significant senior level executive administrative experience at the C-suite level. Consistently demonstrates clear and concise written and verbal communication skills. Demonstrated ability to quickly gain command of new systems. Self-motivated and detail oriented with ability to manage multiple tasks in collaboration with partners and stakeholders. Excellent organizational skills and ability to work proactively without close supervision. Education : Bachelor's / University degree or equivalent experience.

Job Family Group : Business Strategy, Management & Administration

Job Family : Administrative Support

Time Type : Full time

Primary Location : New York New York United States

Primary Location Full Time Salary Range : $104,100.00 - $135,800.00 In addition to salary, Citi's offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including : medical, dental & vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.

Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law. If you are a person with a disability and need a reasonable accommodation to use our search tools and / or apply for a career opportunity review Accessibility at Citi (https : / / www.citigroup.com / citi / accessibility / application-accessibility.htm) . View Citi's EEO Policy Statement (https : / / www.citigroup.com / global / eeo-aa-policy) and the Know Your Rights (https : / / www.eeoc.gov / sites / default / files / 2023-06 / 22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf) poster. Citi is an equal opportunity and affirmative action employer. Minority / Female / Veteran / Individuals with Disabilities / Sexual Orientation / Gender Identity.