Administrative Coordinator, Medical Affairs Evidence Generation

Change The World With Us

We're here for one reason and one reason only to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We've made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet. Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next. We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

This role supports the VP, Evidence Generation, and Evidence Generation Leadership Team, managing both administrative and project-related tasks. It requires a blend of organizational, technical, and communication skills to ensure smooth operations and effective project execution.

Key Responsibilities :

• Project Management :
• Support or lead initiatives to improve systems, tools, and ways of working.
• Develop dashboards and data visualizations to support the value story of Evidence Generation.
• Act as a subject matter expert (SME) in data analytics and visualization.
• Manage contracts, purchase orders, and departmental processes.
• Ensure project timelines, goals, and milestones align with business priorities.
• Administrative :
• Calendar & Meeting Management : Coordinate complex schedules, meetings, and logistics across time zones.
• Administrative Coordination : Serve as the go-to person for all admin activities in the function.
• Travel & Expenses : Arrange travel and manage expense reports using Concur.
• Document & Data Management : Maintain digital / physical documents and manage SharePoint.
• Financial Admin : Handle purchase orders, invoice tracking, and budget-related tasks.
• Onboarding : Support onboarding of new hires and contractors.
• Stakeholder Liaison : Communicate with internal teams, vendors, and KOLs.

Required Skills & Qualifications :

The salary range for this position is : $99,705.00 - $129,030.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans.

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA.

Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.