Office Administrator and Accounts Payable Support

The Office Administrator and Accounts Payable Support Professional will support the financial operations of the company by performing a variety of administrative duties and accounting tasks, including client and guest relations, heavy data entry, accounts payable support, and assisting with basic human resources tasks. This role requires strong communication skills, analytical skills, attention to detail, and the ability to collaborate with internal departments to ensure accurate and timely data collection. Answer and route incoming phone calls, address general inquiries, and take messages. Professionally greet all visitors, employees, prospective employees, and salespeople. Monitor supplies inventory and stock items as required. Retrieve and distribute daily mail, complete certified mail / FedEx correspondence for outgoing mail, and visit the Post Office periodically. Assist management with various tasks such as copying and scanning, coordination and preparation of / for meetings, filing and record retention. Support the HR Assistant with job applications, new hire preparation, and employee portal access. Daily Data Entry : Count, verify, code, and enter material tickets daily into accounting software and set up quotes in software with a high degree of accuracy. Ensure the materials database stays up to date. Assist with processing sold material tickets as related to public sales. Why A.O. Hardee? Start earning paid Sick Leave after 1 month Start earning paid Vacation after 2 months 401k with match available after 3 months Eligible for comprehensive benefits package after 30 days Paid holidays Profit Share Program Drug Free and EEO Employer. All applications must be submitted through our Careers page : https : / / aohardee.com / careers / Proven experience in an administrative or office management role. Strong organizational skills with meticulous attention to detail. Proficiency in data entry and accounting software is essential. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite. Ability to multitask and prioritize tasks effectively. Experience with record retention and office supply management. Preferred Skills : 1–3 years of accounts payable experience, preferably in a construction or project-based environment. Experience with construction accounting systems, specifically Vista by Viewpoint, preferred. Proficiency in Microsoft Excel. Bi-lingual (Spanish / English) a plus. Knowledge of HR processes and support a plus PI278395981