Billing Administrative Assistant

Job Title

Key Responsibilities

Data Entry

Input financial and billing data from supplier invoices into Excel spreadsheets and accounting systems

Transfer accurate information from paper, scanned, or emailed documents into digital records

Billing Processing

Prepare and issue customer invoices, ensuring accuracy and timely delivery

Re-bill supplier tariff charges to customers with no markup

Database & File Management

Organize and maintain internal files and digital databases for efficient access and record-keeping

Perform scanning, filing, and general office administrative tasks

Support Sales Department

Assist with order entry and customer order processing

Help arrange shipping and logistics once trained

Essential Skills

Attention to Detail : High accuracy in data entry and reviewing supplier / customer billing

Excel Proficiency : Intermediate-level skills (e.g., sorting, searching, formatting data in rows / columns)

Computer Skills : Comfortable using Microsoft Word, Outlook, and office equipment (scanner, calculator, etc.)

Organizational Skills : Ability to manage multiple tasks and meet deadlines

Analytical Thinking : Spot discrepancies and understand basic billing workflows

Teamwork : Collaborate with sales staff and other departments effectively

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.