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Field Marketing Coordinator

Field Marketing Coordinator

GalaxyConFort Lauderdale, FL, United States
3 days ago
Job type
  • Full-time
Job description

About the Role

GalaxyCon is seeking a highly organized and detail-oriented Field Marketing Coordinator to support our nationwide marketing and activation initiatives.

Key Responsibilities

Inventory & Logistics

  • Own and track inventory and all shipping / receiving for nationwide activations.
  • Review and maintain inventory accuracy with proper documentation.
  • Order, manage, and track all supplies needed for activations and campaigns.
  • Maintain calendars for activations and direct mail initiatives.

Direct Mail Program

  • Lead logistics and assembly for multiple direct mail campaigns simultaneously.
  • Manage multiple mailings simultaneously while meeting strict deadlines.
  • Follow up on direct mail responses, engage leads, and foster long-term local partnerships to cultivate community relationships and drive cross-promotion.

    • Campaign & Activation Support

  • Assist in the planning, research, and execution of field marketing activations, including conventions, festivals, and community events.
  • Coordinate activation logistics, including staffing, travel, supplies, shipments, and payments.
  • Conduct market research and outreach to support new initiatives.

    • Collaboration & Creative Support

  • Partner with digital marketing and graphics teams to update and produce promotional materials.
  • Work closely with digital marketing, graphics, e-commerce, sales, and PR teams to ensure cohesive execution.

    • Performance Tracking & Reporting

  • Monitor, analyze, and report on campaign, direct mail, and activation performance.
  • Maintain budgets and track expenses for accuracy.
  • Track ROI and key engagement metrics for direct mail initiatives and activations.
  • Maintain performance dashboards for flyer distribution, lead responses, event attendance, etc.

    • The Right Candidate Is :

  • A spreadsheet expert with a passion for accuracy, data tracking, and analysis.
  • Excited about community engagement and helping make GalaxyCon a household name.
  • Experienced in managing logistics and inventory systems.
  • Hands-on, resourceful, and ready to get the job done.

    • Qualifications

  • 1-2 years of experience in field marketing coordination, inventory management, or related roles.
  • Advanced proficiency with Google Workspace (Docs, Sheets, Drive, Calendar, etc.).
  • Experience with Airtable is strongly preferred.
  • Familiarity with Trello, ShipStation, Eventeny, or similar project management / logistics tools is a plus.
  • Familiarity with Photoshop is a plus.
  • Capable of lifting 50+ lbs unassisted.
  • Strong organizational, communication, and project management skills.
  • Ability to manage multiple projects with competing deadlines.
  • Passion for comic books, pop culture, sci-fi, fantasy, anime, gaming, cosplay, and fandom communities.
  • Willingness and ability to travel to select GalaxyCon events and activations, including weekends and holidays.
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    Marketing Coordinator • Fort Lauderdale, FL, United States