Onsite Administrative Assistant | Mission Critical Project

Job Description

AMS Industries, Inc. is a MEP+ contracting firm serving the commercial, industrial, refrigeration and nuclear industries (PMT). With over 60 years of existence, AMS has grown from a small refrigeration contractor with a few employees to a multi-discipline and multi-market MEP contractor with more than 500 employees. We strive to meet our commitments to clients, develop our people and improve our communities.

We are seeking a highly organized and detail-oriented Onsite Administrative Assistant to join our construction team. This position reports to the on-site Project Manager. The ideal candidate will be responsible for handling various administrative duties, signing in new hires, help coordinate orientation sessions, and assisting with safety compliance. This role is crucial in ensuring smooth operations and maintaining a safe working environment on the construction site.

Responsibilities :

• Handle correspondence, filing, and documentation.
• Schedules and coordinates meetings, and appointments.
• Generates standardized reports as needed.
• Maintains and updates files, spreadsheets, and logs with current data. Distributes files, and logs as appropriate.
• Maintains electronic and hard copy filing system. Retrieves documents from the filing system.
• Communicates with various departments and other third parties to gather and provide information to assemble and prepare reports and documents.
• Processes entries and statistical information which could include expense reports, timesheets, GL entries, and spreadsheets.
• Performs general administrative and clerical functions such as copying, printing, scanning, filing, and faxing.
• Sign in new hires and ensure all necessary paperwork is completed.
• Verify employment eligibility and ensure all documentation is properly filed.
• Conduct orientation sessions for new hires, providing them with necessary information about site policies, procedures, and expectations.
• Coordinate and facilitate safety training sessions, ensuring all personnel are up to date with mandatory safety protocols.
• Maintain records of all training sessions and certifications.
• This position has no supervisory responsibilities.

Qualifications :

What we offer :