Administrative Analyst II

Posting Summary

Rutgers, The State University of New Jersey, is seeking an Administrative Analyst II for the Office of Education at the New Jersey Medical School.

The primary purpose of the Administrative Analyst II position is to supervise and provide administrative support to the 3rd and 4th year required clerkships including integrated OSCE and Transition to Residency programs. Provides administrative support to the Executive Associate Dean for Education, in addition, he/she will assist in the day-to-day operations of the Office of Education as required. This individual will also be cross trained to provide back-up support to other staff as needed.

Among the key duties of this position are the following:

• Assists in reviewing all Year 3 and 4 clerkship programs and activities and in evaluating their administration, objectives, efficiency, effectiveness, and suitability to current conditions, costs, and goals, using established procedures and standards.
• Appraises the adequacy and effectiveness of the learning management systems utilized in the clerkship curriculum; assists in the development of the organizational structure and methods of operation necessary for the performance of existing, new, or expanded functions.
• Assists in the investigation and development of solutions to problem areas within the clerkship years, identifies and works toward the elimination of unnecessary and/or wasteful administrative practices and positions; helps to determine where program and/or administrative duplication may exist.
• Supervises and coordinates the work of assigned clerkship coordinators for Years 3 and 4. Recommends the hiring, firing, promoting, demoting, transfers and/or disciplining of employees and other personnel changes.
• Assists in the gathering, compilation, and interpretation of clerkship program data related to end of clerkship evaluations and required audits for curriculum review.

FLSA Exempt Grade 26S Salary Details maximum of $79,611 Minimum Salary 79611.000 Mid Range Salary 96814.000 Maximum Salary 114014.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description CWA 1031 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor’s Degree plus three (3) years of responsible experience involving the review, analysis and evaluation of budgets, organizations, administrative practices, computer applications, and the recommendation of improved methods in a large business, government agency or educational institution.
• Equivalent experience, education and/or training may be substituted for the education requirements.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Must be proficient in computer applications as required by the department or unit.
• Must demonstrate a high level of customer service and interpersonal skills, attention to detail, and organizational and problem-solving ability.
• Ability to maintain a high level of discretion and confidentiality.
• Ability to perform job duties with minimal supervision, effectively prioritize work, multi-task, operate with a sense of urgency and adjusts to changing workloads and deadlines.
• Ability to present information and respond to questions from diverse group of staff, faculty, students and the general public.
• Proficiency with learning management system(s), Education Management System, MS Office products, including Access; working knowledge of other databases required.
• Comprehensive knowledge of state and federal laws affecting students, institutional record requirements, and knowledge of accreditation standards required.

Preferred Qualifications Equipment Utilized Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
• Work Environment: Office environment. Moderate noise.

Special Conditions