Purchasing Clerk - Service Department

Key Responsibilities

• Create, issue, and track purchase orders in our ERP system, ensuring all purchases are coded accurately to the correct job and cost center.
• Verify purchase requests for accuracy, proper coding, and budget compliance before processing.
• Communicate with vendors to confirm pricing, lead times, and delivery dates.
• Match purchase orders with packing slips and invoices; resolve discrepancies with vendors and coordinate with accounting.
• Monitor status of open purchase orders and provide updates to service managers and dispatch.
• Assist with returns, credits, and warranty-related purchases.
• Maintain vendor information, pricing, and historical purchasing records within our ERP System.
• Support service leadership in monitoring spend by job, cost center, and department.
• Flag unusual or misallocated costs and assist in correcting errors promptly.
• Track common consumables (filters, refrigerant, PPE, small tools) and coordinate timely restocking.

Requirements

Qualifications

Competencies

Working Conditions