Contract Specialist / Inspector

Job Title

This recruitment is to fill 2 vacancies in the Public Works Department within two different divisions. The two divisions are Facilities Maintenance and Landscape Maintenance Districts.

Key Responsibilities

Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

The key responsibilities include :

• Conducting inspections and overseeing contract operations related to security and fire alarm systems, fire extinguishers, pond maintenance, landscaping, street lighting, traffic signal, street sweeping, janitorial, and facility projects.
• Conducting surveys to inspect arterial street lighting, traffic signal safety lighting, street sign lighting, traffic signal operations, all facility lighting, and any additional special night assignment / inspections upon request.
• Inspecting new construction and contractor installations of lighting district installs, facilities, parks, and any other public improvement projects upon request to ensure installation procedures and safety practices are being followed.
• Performing, or ensuring that contractor performs, underground "dig alert" mark-outs for all City maintained conduit that is not marked out by the City's Water division.
• Generating and submitting work orders to contracts for janitorial, street lighting, traffic signal, street sweeping, and landscaping services as a result of problems discovered by inspections, staff concerns, citizen concerns, scheduling changes, special events, and any other special requests.
• Monitoring contract expenditures and identifying budget transfers as needed.
• Performing detailed plan checks and inspection of project submittals related to assigned areas to ensure adherence to established policies and sound engineering practices.
• Meeting with staff from all departments to ensure facility contract service levels and expectations are being met and to discuss schedule changes, incidental problems, or changes in procedure.
• Meeting with contract owners or representatives to discuss issues, procedures, billing adjustments, and contract adjustments.
• Meeting with Department Directors, Managers, and staff to discuss improvements or changes regarding contract services and to identify and assess alternatives to areas of continual problems.
• Participating in the development of public bids and RFP agreements, in establishing new contracts and creating new procedures and guidelines to existing contracts that need improvement or that are up for potential renewal.
• Serving as a project manager for and administering the annual painting contract.
• Participating and assisting Special District in the annual street light re-lamping program.
• Receiving, reviewing, and approving billings submitted by pond and fountain, security and fire, street sweeping, traffic signal, street lighting, janitorial, HVAC cleaning, landscaping, painting, and flooring contractors.
• Maintaining and protecting the privacy of all security codes throughout the City; maintaining gate codes and making changes as necessary.
• Inspecting and assessing damage to facilities and assessment district property that has been damaged or destroyed by accidents or vandalism.
• Making minor field repairs to street lights, traffic signals, and facilities.
• Acting as a liaison between the department and other departments, vendors, contractors, and the public; responding to customer, citizen, and staff concerns; responding to any Public Works field problems encountered throughout the work day.
• Conducting surveys, studies, and researches departmental practices, procedures, and operations and making recommendations for improvements.
• Preparing memos, reports, and other documentation for managers, contractors, City employees, and others; keeping records and reports filed.
• Completing all Federal Emergency Management Agency paperwork for all Public Works emergencies.
• Attendance and punctuality that is observant of scheduled hours on a regular basis.
• Performing other duties as assigned.

Minimum Requirements / License or Certificates Required

Any combination of the following education and experience which demonstrates the ability to perform the duties of this classification.

Experience : Four years of responsible construction or maintenance experience including some contract oversight experience.

Education / Training : Equivalent to the completion of the 12th grade; college coursework in construction / maintenance technology or contract management preferred.

Licenses and Certifications : Valid California class C driver's license with satisfactory driving record.

Physical Demands : Must possess mobility to work in the field and in a standard office setting and use standard office equipment, including a computer, to operate a motor vehicle, drive on surface streets, and make inspections; strength, stamina, and mobility to perform light physical work; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone or radio. The job involves fieldwork requiring frequent walking uneven terrain and landscapes when performing inspections. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate above-mentioned tools and equipment. Positions in this classification bend, stoop, kneel, reach, and climb to perform work and inspect work sites. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 40 pounds.

Environmental Elements : Employees partly work in the office and partly in the field and are occasionally exposed to loud noise levels, cold and hot temperatures, inclement weather conditions, road hazards, mechanical and / or electrical hazards, and hazardous physical substances and fumes. Employees may interact with upset staff and / or public and private representatives and contractors in interpreting and enforcing departmental policies and procedures.

Examination Process

A completed NeoGov application, including supplemental questions, must be submitted through NeoGov for consideration by the application deadline. Application materials will not be accepted separate from NeoGov or after the deadline. A fully completed application and responses to supplemental questions are required and part of the review and qualifying process. Questions must be answered completely.

Applicants will be evaluated on the basis of relevant training, education, and experience as presented in the application and supplemental questions. The process may include interviews and / or performance tests. Successful candidates will be placed on the eligibility list established, which will be in effect for a period of up to six months. A background investigation including LIVESCAN fingerprinting and a verification of a valid driver's license and satisfactory driving record from the Department of Motor Vehicles may be required. All appointments are also subject to the successful completion of a pre-placement physical examination that includes a drug screening. Applicants will be required to submit verification of the legal right to work in the United States. The City of Poway participates in E-Verify. All employees are required by law to sign a loyalty oath to the United States and the State of California Constitution at time of hire.