Administrative Support

Job Description

Job Description

Job Summary :

The Administrative Support staff member provides comprehensive support to ensure the smooth and efficient operation of the Agency. This dynamic role is key in managing administrative tasks, maintaining effective communication, coordinating schedules, and ensuring that the daily operations of the organization run seamlessly. The ideal candidate is a proactive problem-solver, organized, and adaptable, with a strong attention to detail and the ability to manage multiple responsibilities in a fast-paced environment. This position is a part of team and assignments may vary based on programmatic need. All administrative team members will be cross trained on a variety of the projects that the administrative team is responsible for.

Key Responsibilities

Communication and Correspondence Management

• Answer phone calls, handle inquiries, and direct them to appropriate personnel.
• Manage company emails, including filtering, responding, and forwarding as needed.
• Draft and proofread correspondence, including letters, emails, memos, and reports.
• Prepare client communications, newsletters, and internal bulletins.

Document Preparation and Management

Event Planning and Coordination

Facilities Management and Office Operations Support

General Administrative Support

HR and Employee Support

Inventory and Office Supply Management

Project Coordination and Process Improvement

Record-Keeping, Data Entry, and Reporting

Scheduling, Meetings, and Travel Coordination

Qualifications and Skills :

Education

Experience

Technical Skills

Soft Skills

Job Posted by ApplicantPro