Legal Administrative Assistant

Join a law firm that stands up to powerful institutions and fights for individuals and families who’ve been harmed. Your work will matter here.

About Us: Our law firm represents individuals and families who have been harmed by powerful institutions through negligence, medical malpractice, and other wrongful acts. We are dedicated to helping those who have suffered serious injuries or losses, and we have built a strong reputation for delivering unparalleled legal representation. Our team is committed to providing compassionate, responsive client service while fighting tirelessly to secure justice for those we serve.

Our Ideal Candidate: Our ideal candidate is a professional, optimistic team player who takes initiative, embraces learning, and approaches every task with equal dedication- no job is too big or too small. We value someone who is loyal, dependable, and committed to delivering exceptional client care.

Job Purpose: To provide administrative and technical support to attorneys and the team at all stages of litigation, including investigation, filings, records requests, discovery, and deposition and trial prep.

Job Description:

• Correspondence: Manages incoming calls, emails, and mail, including expenses and invoices.

• Calendar: Records relevant dates; anticipates and calculates deadlines; schedules case events, including depositions; plans basic travel for attorneys, clients, and witnesses.

• Court Filings: Drafts routine motions and forms; gathers evidence and prepares exhibits; verifies citations and proofreads; finalizes and files documents.

• Depositions and Trial: Drafts subpoenas; coordinates with all necessary personnel; prepares exhibits; oversees necessary equipment and technology.

• Discovery and File Management: Utilizes cloud‑based and physical filing systems effectively; requests records; documents and maintains all evidence.

• Research: Conducts research on the internet, social media, virtual databases, local/state/federal rules of procedure, the Connecticut Practice Book, etc.

• Medical Records: Coordinates with the paralegal to request medical records on existing open files.

• Teamwork: Follows up on delegated tasks and assignments; refers matters to an attorney or paralegal as necessary; supports and collaborates with colleagues in the firm as needed.

Required Qualifications:

• 2–5 years of relevant law firm experience

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams); Adobe Acrobat; Zoom

• Strong technical, organizational, research, and communication skills

• Experience with and/or willingness to learn and use case management software (Filevine) and legal research tools (Westlaw, etc.)