Office Manager
Vision TechnologiesHarmans, MD, US- Full-time
Office Manager
Vision Technologies is looking for an Office Manager to join our team with strong ownership, attention to detail, and customer service skills. The Office Manager is the first point of contact for our teammates, customers, vendors, and guests and sets the tone for their great experience. The ideal candidate can operate independently, seeks continuous improvement, and loves being the go-to person for teammates.
Responsibilities
Front Desk Support
Maintains the front lobby of the Glen Burnie, MD office as a World Class Business environment
Responds to all incoming phone calls providing 100% customer satisfaction
Ensure all visitors have checked in and received a badge prior to meeting with the Vision teammate
General Office Support
Sort and distribute incoming mail and postmark outgoing mail as and when requested
Create Priority Mail & FedEx shipping labels as and when requested
Maintain postage meter & mailing supplies
Log and scan mail for AR and Fleet Management
Maintain cleanliness in kitchen and ensure supplies are stocked
Support the marketing team with planning and execution of office events
Ensure all food is ordered in a timely and cost-effective manner, for meetings
General support of office team where applicable
Travel Support
Own our travel program in partnership with our finance team, main point of contact for our travel partners
Support operations team travel scheduling in a timely and cost-effective manner
Code and submit expense reports for all corporate travel charges weekly
Qualifications
Minimum of 3-5 years' experience as a receptionist and / or office management
Experiencing answering and routing inbound phone calls
Excel and Word software experience
Strong problem-solving and troubleshooting skills
Attention to detail and excellent communication and interpersonal skills
Physical Demands :
The physical demands of this position are those that are necessary to meet the responsibilities and essential functions of this position, which sometimes include lifting objects over 20 pounds. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.
Job Type : Full-time Hourly. Regular hours are 9am 5pm Monday Friday. May be required to work additional hours and / or weekends, as needed, to meet the assigned workload.
Location : Glen Burnie, MD office
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