Administrative Aide / Typist

Job Description

Job Description

Salary : Full-time, 12 months per year

Bargaining Unit : CSEA; non-competitive, permanent (NYHelps)

Grade : 10

Application Deadline : Open Until Filled

Priority Screening : November 7, 2025

Position Summary : SUNY Ulster County Community College, a two-year branch of the State University of New York located ninety miles north of New York City in the Catskill Mountains, is currently accepting applications for a Administrative Aide / Typist in our Enrollment and Success Center.

This position involves responsibility for the performance of a variety of complex clerical and routine administrative duties within an agency.  The incumbent may serve as Secretary to a Department Head or other administrator.  When employed at Ulster County Community College, the incumbent may perform secretarial duties, but fifty percent of the duties involve the performance of a specialized operational activity of the college.  A significant portion of the work involves typing. Work is performed under general supervision with leeway allowed for independent decision regarding the application of agency or departmental policy and procedure.  Supervision may be exercised over the work of subordinate clerical employees.  Does related work as required.

Key Responsibilities : The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position.  Incumbents in this title may perform some or all of the following, as well as other related activities not described.

• Conducts correspondence on matters where policies and procedures are defined;
• Schedules and makes appointments for the Department Head or Administrator;
• Instructs employees in the performance of specialized clerical work;
• Assembles a variety of data from office records for incorporation in various reports;
• Maintains budget control data, figures and statistical information for agency purposes;
• Provides routine information to the public or students on request and by direction of the Department Head or Administrator;
• Operates a typewriter, word processor, personal computer, etc. at an acceptable rate of speed and accuracy;
• May act as secretary to a Department Head or other Administrator;
• May process checks, claims, vouchers, receipts, and code and file requisitions;
• May interview and screen clients, salespersons and visitors;
• May collect fees and account for monies received;
• May assign and review work;
• May maintain attendance records of office employees;
• May use automated office equipment for the purpose of maintaining office records and compiling reports.

Knowledge, Skills, Abilities, and Personal Characteristics : Good knowledge of office terminology, procedures and methods; good knowledge of Business Arithmetic and English; good knowledge of maintenance of financial accounts and records; ability to acquire a thorough knowledge of agency policies and procedures where assigned; ability to use automated office equipment; ability to understand and apply complex written and oral directions; ability to type accurately at an acceptable rate of speed; ability to plan and supervise the work of others; ability to meet and deal with the public; clerical aptitude; initiative and resourcefulness; tact, courtesy, and integrity; physical condition commensurate with the demands of the position.

Minimum Qualifications :

And

Salary : An initial starting hourly rate of $23.86. This position is contingent upon adequate funding.

Additional Information : SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, CSEA covered members receive, on an annual basis : 10 vacation days, 12 sick days, 5 personal days, and 15 holidays including 3 floating holidays. CSEA covered members who are required to work on a Holiday will be compensated at the overtime rate for all hours worked and in addition, shall be given commensurate time off.

Application Process : The position is open until filled. However, to ensure consideration, application materials should be received via email by  November 7, 2025 at 4 : 00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed.  SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position :

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action / Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of EmploymentEmployment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

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