Executive Office Administrator - BDS, Global Supply Chain & Integration

Executive Office Administrator - BDS, Global Supply Chain & Integration

At Boeing, we innovate and collaborate to make the world a better place. We're committed to fostering an environment for every teammate that's welcoming, respectful and inclusive, with great opportunity for professional growth. Find your future with us.

Boeing Defense, Space and Security (BDS) has an exciting opportunity for an Executive Office Administrator - BDS, Global Supply Chain & Integration (level D) to support the Global Supply Chain & Integration (GSC&I) Team in Arlington, VA.

The Executive Office Administrator - BDS, Global Supply Chain & Integration will be responsible for managing the day-to-day operations of the GSC&I executive team. The ideal candidate would be highly organized, and detail orientated, with experience working closely with senior level executives, coordinating schedules and off-sites, managing correspondence, and ensuring the smooth functional operation of the team.

Position Responsibilities :

Coordinates domestic and international business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verifies payments to corporate credit cards

Collects and compiles data to provide visibility of status for traveler's review and / or signature; creates, edits and maintains electronic and written communication

Tracks and maintains information relative to department and business operations; verbally communicates a wide variety of information to multiple audiences

Processes incoming and outgoing communication and correspondence to ensure proper information; prioritizes and schedules management-level employee time and availability for efficient use of time; tracks and maintains designated conference room schedules for availability and efficient use of resources

Coordinates with the appropriate focals to support the acquisition and maintenance of resources; orders and maintains office supplies

Plans and implements logistics for executive level internal and external events

Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at one of the listed location options.

Basic Qualifications (Required Skills / Experience) :

High School Diploma or General Education Diploma (GED)

5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members

5+ years of experience in coordinating and processing travel arrangements, generating expense reports and reconciling corporate credit card charges

5+ years of experience with Concur or a similar travel and expense management program

Preferred Qualifications (Desired Skills / Experience) :

Attention to detail, self-starter, results driven, ability to multi-task

Experience working with minimal direction and strict deadlines

Professional written and oral communication skills

Self-motivated and comfortable working in an environment with competing priorities

Ability to prioritize requests and work with a sense of urgency

Experience supporting event-@type logistics such as transportation arrangements, catering, restaurant, hotel reservations, and car rentals

Experience ordering and maintaining office supplies

Drug Free Workplace :

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.

Additional Information :

This position requires travel up to 10-15% of the time

This role is primarily first shift; however, there may be additional shift requirements to support program objectives

This position offers relocation based on candidate eligibility

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range : $68,850 - $93,150 USD

Applications for this position will be accepted until Oct. 09, 2025

Export Control Requirements : This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. 120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.

Export Control Details : US based job, US Person required

This position offers relocation based on candidate eligibility.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. An interim and / or final U.S. Secret Clearance Post-Start is required.

Employer will not sponsor applicants for employment visa status.

This position is for 1st shift.

Equal Opportunity Employer :

Boeing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military / veteran status or other characteristics protected by law.