Academic Wage Salary : Benefits Project Co-Team Lead (AMP)

Academic Wage Salary : Benefits Project Co-Team Lead (AMP)

University Human Resources is seeking a salaried Academic Wage : Benefits Project Co-Team Lead (AMP). This is a full-time (1.00 FTE), 12-month, fixed-term position. This position is anticipated to last until 12 / 31 / 2026.

As a key contributor of the Oregon State University (OSU) digital and business transformation effort, the Co-Team Lead role will assist in a key phase of OSU's Administrative Modernization Program (AMP). Following initial design and the development of configuration workbooks, the work of AMP moves towards testing and technical readiness for implementation.

The Benefits Project Co-Team Lead will report to the Executive Director, University Human Resources and be dedicated and assigned to work that supports the AMP program and Benefits project area in particular.

This role will be responsible for understanding the Workday design, testing, and validation. With support from consultants, these individuals will execute OSU test scenarios in each tenant build and be responsible for understanding the functional configuration in Workday. This role may also verify help text, validation rules, and notifications are configured. They are also responsible for updating documentation related to configuration changes (including Future State Process Designs, process flows, configuration workbooks) throughout the implementation. This position works in alignment with the overall AMP program and closely collaborates and partners with the AMP HR Program Lead to engage stakeholders and experts across the university to assist with communication and change management activities.

AMP will transform OSU into a fully digital university, rebuilding its entire administrative technology environment to facilitate efficient and modern transactions among staff, students, and faculty. This effort will modernize the university's Enterprise Resource Planning (ERP) system (replacing Banner and additional applications), re-engineer core administrative HR, finance, planning and budgeting, post-award grant management, and student tools and processes, and deploy automated workflows in the cloud. This process will also include documenting and updating any new or existing policies associated with these processes. This light and lean cloud-based approach enables better institutional agility and adaptability, exceptionally user-friendly design for students, faculty, staff, and administration who interact with OSU. It also provides OSU the opportunity to lower the cost and time burden of administrative processes.

OSU's approach will reimagine and redesign all HR, finance, research administration, and budget / planning processes with a human centric design framework based on full automation, alignment with industry best practices, and desired customer journeys. This approach will require significant organizational change management, community member engagement across and outside of the organization, and a strong commitment to equity, inclusivity, and accessibility to design solutions for a broad and diverse collection of customers and community members. We will not undertake this ambitious work alone - OSU will collaborate with industry partners specializing in higher education to deliver on our pioneering vision. We will document every step of our process to support and guide other Oregon institutions who may pursue similar transformative efforts.

Why OSU?

Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don't wait for challenges to present themselves - we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS :

• Top 1.4% university in the world
• More research funding than all public universities in Oregon combined
• 1 of 3 land, sea, space and sun grant universities in the U.S.
• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
• 7 cultural resource centers that offer education, celebration and belonging for everyone
• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
• 35k+ students including more than 2.3k international students and 10k students of color
• 217k+ alumni worldwide

Locations :

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State's beautiful, historic and state-of-the-art main campus is located in one of America's best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package :

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including :

Key Responsibilities :

Project Team Coordination (20%)

In collaboration and partnership with overall AMP program priorities and timelines, and Benefits project team members, help determine priorities on a weekly and monthly basis

Support every project team member in being fully utilized according to their role and tasks

In partnership with Benefits project team members, identify Benefits project connections and dependencies with other departments and AMP workstreams, and assist with the analysis, actions and follow up needed, in order to progress towards resolution and decision-making.

Roll up sleeves and fill in gaps, across Benefits project team members, when someone is out or is experiencing time constraints and task compression.

The following areas will involve sharing responsibilities across Co-Team Leads, dividing up tasks :

Impact Analysis, Process Improvement and Testing (40%)

Partner with external consultants to conduct detailed downstream and upstream impact analyses across OSU and all modules on changes being introduced into the new system - such as impact on business processes, reports, etc.

Serve as primary participants in Playback Sessions

Collaborate with HR stakeholders to identify additional system enhancement opportunities in accordance with AMP guiding and design principles

Continually analyze HR processes to identify opportunities for automation and optimization

Write and / or validate unit test cases

Execute unit test cases

Identify testing defects and participate in resolution / retest

Submit change requests through established processes

Coordinate with SMAs on proposed design changes

Update FSPDs based on design changes approved through Change Control

Communicate design to broader OSU audience (demos, "roadshows", etc.)

Participate in Knowledge Transfer with Deloitte

Plan activities for E2E testing

Write E2E test cases

Partner in E2E defect resolution

Plan activities for UER testing

Plan activities for Payroll Compare testing

Coordinate with SMAs for input into test Cases, design changes, and planning activities

Collaborate with project managers to drive key deliverables and raise blockers immediately

Assist OSU project managers as needed to identify issues / risks and path towards resolution in accordance with AMP guiding and design principles

Leverage external consultant expertise to brainstorm solutions and build institutional knowledge

Technical (25%)

Participate in Integration Development as Point-of-Contact for Functional Area

Participate in Data Conversion as Point-of-Contact for Functional Area

Integration Validation

Data Conversion Validation and issue resolution

Participate in Report Development as Point-of-Contact for Functional Area

Drive catch-up activities for the Workday