Bookkeeper I (Manager)

The Bookkeeper I at Out of the Box Technology plays a crucial role in supporting our clients’ financial operations by ensuring accurate transaction recording, reconciliations, and financial reporting. This role is ideal for someone who is detail-oriented, eager to learn, and proficient in QuickBooks Online / Desktop. Working under the guidance of more senior bookkeepers and accountants, the Bookkeeper 1 will help maintain financial records, process accounts payable and accounts receivable and assist with month-end closing tasks. This position provides an excellent opportunity to develop a strong foundation in bookkeeping, accounting software, and client service while growing within a dynamic and technology-driven environment.

About the Role :

We are seeking a detail-oriented bookkeeper with proven QuickBooks Online (QBO) experience to help support our growing base of recurring clients. This role is essential in delivering consistent, high-quality financial services that ensure long-term client satisfaction and retention. If you're passionate about process, accuracy, and client relationships—and you know your way around QBO—this could be a great fit.

Primary Responsibilities :

Perform daily bookkeeping tasks such as data entry, bank reconciliations, and managing accounts payable / receivable.

Process and categorize transactions specifically in QuickBooks Online (QBO) and QuickBooks Desktop (QBD) .

Assist with the preparation of financial reports including balance sheets and profit & loss statements.

Support payroll processing and payroll tax filings; record payroll expenses from outsourced providers.

Communicate with recurring clients to gather financial data and clarify transactions.

Maintain compliance with accounting standards and internal company policies.

Identify and resolve discrepancies in financial records quickly and accurately.

Maintain the confidentiality and security of sensitive client data.

QuickBooks-Specific Tasks :

Set up and maintain QuickBooks Online / Desktop files to ensure proper configuration for recurring service needs.

Leverage bank feeds in QBO to streamline transaction downloads, categorization, and reconciliations.

Generate financial reports within QuickBooks to keep recurring clients informed on their business performance.

Support QuickBooks payroll functions, including data entry and filing payroll taxes when applicable.

Compliance and Reconciliation :

Ensure the accuracy of financial data through regular reviews and reconciliations.

Track and manage client sales tax obligations in QBO.

Assist with month-end and year-end closing processes.

Support client audits by compiling and validating required documentation.

Client and Vendor Communication :

Respond to client inquiries related to invoices, reports, and QuickBooks functions.

Collaborate with vendors to ensure timely bill payments.

Process employee reimbursements accurately and on schedule.

Operational Excellence and Growth :

Follow our standardized bookkeeping procedures to ensure consistency across recurring accounts.

Stay current on QBO updates and emerging accounting practices.

Collaborate with senior bookkeepers and accountants to enhance client deliverables and internal workflows.

What You Bring :

Must have hands-on experience with QuickBooks Online (QBO).

Associate degree in Accounting, Finance, or equivalent experience.

1+ years of bookkeeping or accounting experience (preferably with recurring clients or multi-client environments).

Strong knowledge of bookkeeping fundamentals and QBO functions.

Proficiency with Microsoft Office Suite.

Excellent communication, organization, and time management skills.

Strong attention to detail and ability to work independently and as part of a team.

Commitment to learning, growth, and delivering value to recurring clients.