We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent position in Reno, Nevada. In this role, you will provide essential support to leadership, instructors, and apprentices by managing administrative tasks, coordinating events, and facilitating communication. This position requires excellent organizational skills, professionalism, and the ability to multitask effectively in a dynamic environment.
Responsibilities:
• Maintain and organize confidential records for apprentices and companies, including archiving and scanning documents.
• Perform data entry tasks and ensure accurate documentation within the system.
• Oversee office supply inventory and maintain a tidy and functional front office.
• Coordinate logistics for events such as committee meetings, luncheons, and other special gatherings.
• Retrieve signatures, manage payroll-related documentation, and handle mail and check processing.
• Assist with IT troubleshooting, website updates, and graphic design for promotional materials.
• Facilitate recruitment by attending outreach events, processing applications, and describing program details to candidates.
• Coordinate training by scheduling classes, maintaining attendance records, and issuing certificates of completion.
• Proven experience in administrative support, with strong organizational and multitasking abilities.
• Proficiency in data entry and document management systems.
• Excellent verbal and written communication skills for detail-oriented interaction with diverse stakeholders.
• Familiarity with event planning and coordination, including catering and logistics.
• Ability to handle confidential information with discretion and a high level of integrity.
• Basic IT troubleshooting skills and experience with website and graphic updates.
Administrative Assistant • Reno, NV, US
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