Executive Assistant

Job Description

Job Description

About Schneps Media

Schneps Media is the largest and most influential community media company in New York. With over 100 award-winning newspapers, magazines, digital outlets, events, and broadcast platforms, we inform, inspire, and connect millions across the five boroughs, Long Island, Westchester, Philadelphia and Palm Beach County.

Our mission is local, but our impact is powerful. We’re a fast-moving, entrepreneurial company built on hustle, heart, and storytelling.

Position

We’re looking for an exceptional Executive Assistant to support the Founder, President, and Co-Owner of Schneps Media. This high-impact role requires a highly organized, resourceful, and tech-savvy professional who can manage a complex workload with discretion, speed, and confidence.

You’ll be a central hub of communication, coordination, and execution across key areas in the business. You’ll work in collaboration with the Chief of Staff and Executive Assistant to the CEO / Co-Owner, and collaborate daily with executives, publishers, sales leaders, editorial teams, amongst various others.

If you're sharp, proactive, and thrive in an environment where no two days are alike, this role is your chance to operate at the highest level of a dynamic media company.

Core ResponsibilitiesExecutive & Administrative Support

Manage an ever-changing calendar, schedule, and travel itinerary with precision, ensuring all items and details are easily accessible and available at any time.

Act as gatekeeper for the President’s inbox, flagging high-priority items and drafting replies. With time, communicating on matters and keeping the President informed of them.

Coordinate meetings and presentations with both internal teams and external partners

Anticipate needs before they arise : prepare materials, briefings, and talking points

Communication & Contact Management

Maintain and organize key contacts, from clients to media partners to personal relationships

Ensure follow-ups are completed and tracked across departments

Handle all communication with the utmost professionalism and discretion

Sales & Client Coordination

Work closely with the sales team to schedule meetings, craft proposals, and follow up with clients

Oversee barter accounts, managing deliverables and client communication

Support key accounts with inside sales tasks and relationship management

Digital & Creative Project Support

Assist with podcast recordings, ad placements, and content coordination

Learn and utilize internal systems to support sales and communication tracking

Manage basic social media tasks and assist with email and digital content postings

Workflow & Systems Management

Identify opportunities to improve workflows, internal communications, and organization

Implement systems and processes to improve efficiency at the executive level

Take initiative and ownership of special projects from start to finish

Personal Support

Provide trusted assistance with personal appointments, errands, and scheduling

Maintain discretion while managing both professional and personal priorities

Miscelleaneous

Complete any other tasks / asks from the President

What We’re Looking For

3+ years of executive-level support, ideally in media, communications, or a fast-paced business

Calendar, inbox, and contact management skills

Strong written, verbal, and interpersonal communication abilities

Highly organized with superb attention to detail and follow-through

Proficiency with Google Workspace, Microsoft Office, CRM systems, and Apple products

Self-starter mindset with a strong sense of ownership

Grace under pressure and the ability to juggle competing priorities

High level of discretion, professionalism, and emotional intelligence

Why Join Schneps Media?

Work directly with the Founder of NYC’s top community media company

Partner with high-level executives and decision-makers across the organization

Gain insider experience in sales, media, events, marketing, and operations

Be part of a fast-paced, mission-driven team shaping the voice of New York

Room for growth, mentorship, and learning across the business