Executive Assistant to Operations & Engineering Leaders at Cutting-edge Startup

Fast-growing robotics startup is looking for an Executive Assistant to support one of their Operations Leaders and an Engineering Leader. This is an exciting opportunity to join a dynamic, high-impact team and help drive success across two key organizations! In this role, you'll manage complex calendars with a strategic understanding of priorities, organize team meetings, arrange travel, triage communications, and hold leadership team members accountable to deadlines and commitments. You'll also maintain a pulse on both leaders' teams to provide support beyond traditional EA functions. Someone with exceptional communication skills, high energy, strong problem-solving abilities, and the capacity to thrive in a fast-paced environment with shifting priorities. Previous experience supporting technical leaders is highly preferred. This is an in-office role based in South San Francisco. Must be available and flexible to be in the office by 8am PT. 150-170K DOE + equity, competitive benefits, 401k, flexible PTO, catered lunches, and parking provided.

Responsibilities :

• Manage complex calendars for the Head of Operations and Head of Autonomy, ensuring priorities are met and time is used effectively.
• Partner closely with designated executive team members to set them up for success by enabling them to focus on priorities and execute their work more effectively.
• Anticipate scheduling conflicts, prioritize competing needs, and exercise judgment to manage executive time.
• Organize and facilitate large team meetings, providing briefings and pulling information as needed.
• Arrange domestic and international travel, developing itineraries and agendas, including priority meetings with key stakeholders.
• Manage inboxes by triaging messages, flagging priorities, and staying ahead of communications.
• Ensure leadership team members stay aligned with deadlines, commitments, and responsibilities through proactive and consistent follow-ups.
• Maintain a strong pulse on executive teams and their organizations to provide better support.
• Drive projects forward to successful completion under tight deadlines with professionalism and discretion.

Qualifications :