Treasurer's Assistant II

Perform clerical functions of a moderately complex nature in the collection process of FNSB revenues. Provide assistance to the public, title companies and lending institutions, as well as various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing. Provide support including troubleshooting, testing, and software enhancements to TACS, IFAS, Aurora, and other databases.

Salary

10A

Reports To

Assistant Treasury / Budget Manager

Positions Supervised

None

Responsibilities

• Accept a large volume of revenue by mail, electronic sources, and in person. Properly collect, verify, batch, and post all borough revenues.
• Interpret and apply State Statutes and Borough Ordinances pertinent to all Borough revenues with emphasis on those pertaining to Borough tax collection and fees and fines.
• Prepare preliminary real property tax billing adjustments, refunds, and research files using several types of data storage software.
• Verify monies, receipt, and process all revenues including input into computer system and balance on a daily basis. Research and resolve any balancing problems. Make corrections in daily revenue entries and compile cash sheets for accounting processing.
• Prepare records for archiving, scanning, and other retention mechanisms.
• Process deposits for bank courier pickup, desktop deposit and credit card deposits, record bank deposits, and maintain records of deposit. Serve as petty cash custodian.
• Provide assistance and technical information to the public, vendors / operators, and various Borough departments in explaining tax and other related inquiries in a pleasant and courteous manner, both verbally and in writing. Perform receptionist functions as needed.
• Set up, review, and maintain accurate tax accounts. Balance accounts receivable and the corresponding revenue with information provided by proprietor.
• Research bankruptcy claims, prepare duplicate (co-owner) and lien holder notifications, maintain, and audit files. Provide supporting information to other Borough departments.
• Research and provide information to public inquiries pertinent to real property past payments and transactions, including foreclosures and payment for delinquent property taxes. Prepare Certificates of Redemption to release judgments placed against delinquent properties. Provide support for the foreclosure process, to include programming large mailings and data tracking.
• Research, gather, compile, and present information for Hotel / Motel, Alcohol, and Tobacco tax hearings.
• Organize, plan, and implement databases for automated tracking systems of various treasury and budget revenues. Produce a variety of management reports. Test system changes and enhancements to various software programs. Troubleshoot issues for resolution.
• Manage Finance website; update forms and website content as needed.
• Train and assist coworkers in the use of various software applications.
• Order office supplies and maintain records of purchases in accordance with borough procurement rules. Sort mail, file records, and perform certified and bulk mailing of notices.
• Provide training and oversight of daily work completed by casual employees. Develop and maintain an updated desk manual for all functions of the position.
• Work on special projects as required.

Minimum Qualifications

Knowledge, Skills, and Abilities

Other

Job Contacts

Continuous contact with employees at all levels of the Borough; continuous routine public contact and frequent contact involving outside organizations / agencies.

Job Responsibility

Does not supervise, directs routine workflow of casual employees; experiences minor problems daily and occasional major ones that must be resolved on own initiative with little immediate supervision. The consequences of error, carelessness or mistaken judgment require significant effort to recover.

Work Environment

General office where conditions are pleasant; good, clean conditions where work accidents / hazards are negligible; while performing driving functions minor accident probability; requires short periods of moderate lifting, pushing or pulling (26‑50 lbs.).

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