Administrative Assistant / Office Coordinator

Administrative Assistant / Office Coordinator

We have an immediate need for an Administrative Assistant / Office Coordinator to keep company operations running smoothly and support our masonry division. Work hours are Monday through Friday from 9 a.m. to 5 p.m.

Job Responsibilities :

• Answer and direct incoming phone calls and provide customer service support to clients and vendors
• Manage biweekly payroll through iSolved (Ahola)
• Maintain employee records and assist with onboarding
• Oversee company healthcare administration, including enrollment, and employee updates
• Prepare, format, and send proposals and estimates to clients
• Track leads, open jobs, and project progress
• Communicate with clients regarding scheduling and project updates
• Enter job and expense information into QuickBooks accurately
• Assist with reporting and reconciliations as needed
• Manage customer lead management system in Trello
• Maintain organized digital and paper files
• Order office supplies as needed
• Assist sister company with phone calls and greeting customers in the showroom
• Support management team with other duties as assigned