Executive Assistant to CEO

Job Description

Job Description

Description : Job Summary

The Executive Assistant to CEO provides high-level administrative support to multiple members of the executive leadership in a fast-paced retail environment. This position is responsible for managing calendars, coordinating meetings and travel, preparing executive-level communications, and serving as a central point of contact between the executive team and internal / external stakeholders. The ideal candidate is professional, detail-oriented, and thrives in a dynamic, high-volume environment where discretion and proactive support are key.

Key Responsibilities

• Provide direct administrative support to CEO, including calendar and schedule management
• Arrange complex travel itineraries, including transportation, lodging, and agenda coordination for executive store visits, business meetings, or family trips
• Prepare, format, and distribute internal communications, presentations, and executive reports
• Serve as liaison between executive leaders and internal departments, store leadership, vendors, and partners
• Screen calls, take notes in meetings
• Organize and coordinate leadership meetings, board meetings, and other key events
• Track follow-up items from meetings and ensure timely completion of action items
• Prepare agendas, presentations, and briefing materials
• Handle sensitive and confidential information with the utmost discretion and professionalism
• Assist with executive-level project coordination and retail initiatives as needed
• Maintain organized systems for document retention, contact lists, meeting notes, and internal communication archives
• Coordinate lunches as needed (and clean-up
• Personal errands (appointments, gifts, or family coordination
• Oversee household or personal matters as needed (bills, cleaners etc.)

Requirements :

Work Environment & Physical Requirements