OPS Grants Specialist V - 31902337

Ops Grants Specialist V - 31902337

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state's efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office (SWO); the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, "Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida" along with our vision of, "Leading the Profession in building prepared and resilient communities".

Position Overview and Responsibilities

The OPS Grants Specialist V position is within the Bureau of Financial Management and reports to the Deputy Bureau Chief. Specific duties of this position include, but are not limited to :

• Provide technical financial assistance to local governments, non-profit organizations, and for-profit consultants relating to the receipt and use of federal and state emergency management grant funding to assure the completion of activities specified in the contracts awarded by the division. Acting as a division liaison, maintain a working rapport with assigned grantees through verbal, written and on-site communication.
• Monitor grantee compliance with program requirements through review, analysis and processing of financial and program deliverables including expenditure, budgeting, staffing and progress reports, audits, and requests for payment to ensure completeness, accuracy and consistency with applicable rules, regulations and program criteria and objectives. Conduct on-site monitoring of specified grantee projects and / or programs.
• Develop and maintain written statewide reports and spreadsheets based upon the compilation and analysis of local and state government emergency management statistical and programmatic information. These may include appropriate working papers relating to the calculation of award funding allocation; tracking / status reports of grantee expenditures and reporting requirements; reports tracking and monitoring the division's receipt and distribution of specified grant-in-aid funding awards; and, various reports relating to competitive grant scoring data.
• Assist in the development and modification of contractual agreements, including individually designed scopes of work and reporting requirements. Assist in the development and revision of grantee program and financial review and monitoring criteria and of relevant administrative rules.
• Serves as division representative on applicable working groups.
• Perform assigned duties during Emergency Operations Center (EOC) activation in support of emergency response and recovery efforts.
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177. The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. Successful completion of background screening will be required for this position. The State of Florida and FDEM participate in E-Verify. This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than eight hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee's position description. Employees must be able to deploy to emergency sites with limited advance notice.