Document Control Specialist

Job Title : Document Control Specialist

FLSA Classification : Non-Exempt

Reports to : Director of Design & Productivity

Date : September 2025

About Us

Gaston Electrical is a wholly owned subsidiary of EMCOR Group Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Since 1934, Gaston Electrical, a union contractor, has provided expert electrical and low voltage contracting services to the commercial, institutional, life-sciences, hospitality, and retail markets in New England.

Position Overview

The Document Control Specialist is responsible for managing and maintaining all project documentation for electrical construction projects. This role ensures that documents are accurate, up-to-date, and properly stored and distributed to relevant stakeholders. The ideal candidate will have strong organizational skills, attention to detail, and experience working in a fast-paced construction environment.

Essential Duties And Responsibilities

• Oversee and maintain electronic and physical document control systems to ensure all project documents, such as drawings, specifications, RFIs, submittals and contracts, are properly stored, filed, and updated.
• Ensure timely distribution of documents to project teams, subcontractors, and clients.
• Implement and maintain systems for tracking document revisions to prevent conflicts and ensure that the most current versions are used.
• Coordinate with designers, project managers, project engineers, and field staff to ensure documentation compliance.
• Assist in the preparation and submission of project closeout documentation.
• Manage digital document management systems (e.g., Procore, Egnyte, Bluebeam).
• Support audits and ensure documentation meets company and regulatory standards.
• Archive completed project documentation according to company policy.
• Recommend and implement improvements to document control workflows and systems to enhance efficiency and data management.
• Perform slip sheeting in Bluebeam to update drawing sets with revised sheets while preserving / maintaining markups and hyperlinks.
• Create and maintain hyperlinked drawing sets to ensure timely navigation between sheets, details, and references.
• Collaborate with design and construction teams to ensure timely distribution of updated documents.
• Support the implementation of document control procedures and standards across projects.

Qualifications

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

Language Skills

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear; move within the office to retrieve files and meet with employees in their offices or conference room.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The employee should expect to sit for long periods in front of a computer.

Gaston Electrical is an Equal Opportunity Employer / Veterans / Disabled.

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