HR - Payroll & Benefits Specialist

Location : Nashua

Job Type : Full-Time

Job Number : 202500163

Division : Finance and Administration

Department : Human Resources

Opening Date : 10 / 08 / 2025

Description

The HR Specialist - Payroll and Benefits is one of a three-person HR department that manages the people operations for staff, faculty and student workers at the University. We are looking for a generalist with a range of HR operations talent and, specifically, experience in managing and executing in-house payroll processing and reporting with accuracy and compliance. A primary focus for this role will be to run bi-weekly payroll validations, act as the primary contact for payroll-related inquiries, maintain confidential records, collaborate with various departments to resolve discrepancies and provide detailed reports as needed. This is an on-site, full-time role 40 hours per week in our office in Nashua, NH. Benefits include : medical, dental, retirement contributions and tuition remission. We invite interested candidates to apply on Rivier's careers page at :

Duties and Responsibilities

Payroll Processing

• Manage the end-to-end payroll process and workflow, including data entry, payroll calculation, and distribution of payments.
• Compile, verify, and input all necessary information for bi-weekly payroll processing, including but not limited to pay rate changes, deductions, and one-time payments.
• Maintain accurate records in the payroll system. Investigate and resolve discrepancies or issues in payroll processing promptly.
• Review and validate to ensure accurate deductions for taxes, benefits, retirement contributions, garnishments, and other withholdings.
• Ensure the accurate recording of wages, taxes, and benefits expense to the general ledger and assist in year-end close.
• Act as the main contact for any payroll-related questions, issues, or concerns from colleagues and external parties (employment verifications, government agencies, etc.)
• Conduct regular audits and analyses of journal reports against bi-weekly payroll documents, identifying and addressing discrepancies promptly.
• Work with the Financial Aid Office on the proper classification of Student Work Study and provide reporting as needed.
• Manage payroll for students in Federal Work Study program, working closely Financial Aid department.
• Coordinate with the Finance team to prepare quarterly 941's and state monthly and / or quarterly returns. Prepare journal entries to record payments and adjust accrued tax amounts if applicable.
• Administer year-end processing and reconciliation including the preparation and distribution of W-2's, and electronic posting of W-2's to Employee Self Service (ESS), also electronic filings to IRS and various states.
• Ensure all payroll documentation is stored and managed according to the University's policy and in compliance with legal requirements.

Benefits Deductions, Payments and Audits

Reporting

Qualifications

Ability to maintain confidentiality and appropriately manage access to confidential information

Supplemental Information

Applicants should apply online and include a cover letter along with resume / CV at :

All applications and nominations will be considered highly confidential. Review of applications will begin immediately and continue until the position is filled.

Rivier University does not discriminate on the basis of race, color, national origin, religion, age, veteran or marital status, sex sexual orientation, gender identity, or disability in admission or access to, treatment in, or employment in its programs and activities, and Title IX requires that the University not discriminate on the bases stated above.

In addition to a competitive salary, Rivier University offers full-time employees a comprehensive benefits package which includes medical, dental and vision coverage, employer paid life and disability plans, retirement plan with employer match, Health Reimbursement Arrangement (HRA), Health Savings Account (HSA) with employer contribution, flexible spending accounts, paid time off, holidays, educational assistance benefits, employee assistance program (EAP) and a variety of additional discounts and services.

To learn more details, vist our

01

Are you willing to work 40 hours per week in-office, onsite in Nashua, NH generally between the hours of 8am and 6pm.

02

How many years of experience do you have as an HR Specialist or Generalist?

03

Do you have experience processing "in-house" payroll and benefits for hourly and salaried employees?

04

Which of the following skills would you rate yourself as strong or expert?

05

Do you have experience using Office 365 products including : Outlook, Excel and Word?

06

What is your target salary range?

07

When are you available to start?

08

Please provide your LinkedIn profile link.

Required Question