Manager, IT Asset Management & Finance

Job Title : Manager IT Asset Management & Finance

Location : Philadelphia PA

Duration : Fulltime

Job Description :

The Manager IT Asset Management & Finance leads and oversees the corporate IT Asset Management program - the primary point of accountability for the life-cycle management of information technology assets throughout the organization. This role involves overseeing hardware and software acquisition software compliance maintenance and subscription renewals hardware lifecycle planning costing budgeting and allocation. The position builds and maintains strong relationships with corporate vendors and internal stakeholders and is directly responsible for the accounting of internal enterprise hardware and licensed software assets. This includes procuring and maintaining appropriate inventory validating asset management records throughout the life of the asset such as ordering receiving stock maintenance deployment asset assignment inventory retention reclamation retirement decommissioning and asset disposal. This position will also be responsible for managing the Information Services Department budget allocation process; to ensure customer departments are provided with and assigned appropriate levels of software and hardware needed to perform their duties. This Manager is responsible for designing and implementing improved operational processes and policies related to IT Asset Management (ITAM). The position conducts analyses supports both capital and operating budgets and forecast processes to enable department operational and financial planning functions generates appropriate reports ensures accurate cost accounting and invoice payments while supporting other business functions in an effective and efficient manner.

Responsibilities :

• Manage the performance of the Asset Management Team to drive productivity mitigate risk and reduce costs.
• Track physical technology components from acquisition through disposal. Ensure that detailed hardware and software inventory information is collected and used to make decisions about hardware and software purchases and redistribution.
• Develop and maintain policies standards processes systems and measurements that enable the organization to manage the IT Asset Portfolio with respect to risk cost control IT Governance compliance and business performance objectives as established by the enterprise.
• Collaborate with Desktop Network Systems and Voice and Data staff to create manage and maintain enterprise technology standards catalogue.
• Oversee the selection of and manages the relationship with an IT Asset Disposition vendor when assets are ready to be recycled or destroyed. Ensure that assets are properly managed after going offline to ensure they do not get lost prior to reaching the vendor.
• Create and implement internal self-audits to ensure software licensing compliance and physical asset security using monthly quarterly and annual reporting of the IT asset portfolio updating internal controls for accuracy and efficiency.
• Respond to external audit and true-up requests from product manufacturers and urgently address out-of-compliance software conditions.
• Coordinate and manage internal and field equipment refresh process with Desktop Support and Network Services areas.
• Perform all maintenance renewals in accordance with organizational procurement process policies and procedures.
• Provide budgetary information for hardware needs along with software subscription and maintenance renewals to create and maintain interdepartmental spending allocations.
• Analyze departmental costs and performances using financial tools such as net present value present value internal rate of return and sensitivity modeling; develops detailed reports outlining expenditures variances and recommendations for work process enhancements to improve business functions and reduce costs.
• Capture financial information about the hardware life cycle which aids the organization in making business decisions based on meaningful and measurable financial objectives.
• Work with departmental senior management to identify processes that have the potential to be changed to reduce costs and / or to improve efficiency; establishes teams to map the processes perform cost analysis recommend changes develop implementation plans and assist in implementation.

Liaison with appropriate departments / personnel (i.e. Legal Operations Procurement) to manage vendor / contractor activities related to contracts and purchase orders including but not limited to :

Qualifications :

Key Skills

Asset Management,Digitization,Maintenance Management,ServiceNow,Microsoft Excel,Metadata,Financial Analysis,LIHTC,Property Management,Remedy,Contracts,Taxonomy

Employment Type : Full Time

Experience : years

Vacancy : 1