Administrative Assistant

Located in Manhattan, The New York Proton Center (NYPC) is one of the most unique and respected clinical partnerships in the world of proton therapy. The collaboration between Memorial Sloan Kettering Cancer Center, Montefiore Medical Center and Mount Sinai Health System brings state of the art proton therapy treatment to the patients of New York and the surrounding areas.

Our team at NYPC is comprised of highly motivated, passionate, professional and engaged individuals working together as a dynamic team to deliver an exceptional level of patient care, providing the most advanced proton therapy technology. We offer our employees a competitive compensation and benefits package with flexibility for growth and career advancement.

If you meet the criteria and would like to be a part of our collaborative, innovative and patient focused team, please apply with a cover letter and copy of your resume, or CV, to the current opportunity listed below.

Position Summary :

The Administrative Assistant will take direction from the Clinical Administrative Manager and Director of Clinical Services and utilize knowledge in a variety of areas to provide administrative support to the clinical divisions of The New York Proton Center. Support includes generation of reports, management of the administrative aspects of department processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, ordering and managing of departmental supplies, expense report reconciliation, training class support, and general staff support. The Administrative Assistant must work collaboratively, exercise good judgment in decision making, be willing to take initiative, and possess excellent oral and written communication skills, as many tasks will be performed independently.

Duties and Responsibilities :

• Provide general clinical administrative support, including scheduling, mailing, scanning, faxing and copying
• Assist with planning company events, meetings, and employee team building activities or special projects
• Attend and participate in select clinical leadership team meetings. Support the preparation of meeting material, take confidential minutes, track assignments and follow-up activities and actions agreed upon by the team.
• Prepare and modify documents, including correspondence, reports, drafts, memos and emails
• Answer, screen and transfer inbound phone calls
• Maintain supply inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Manage conference room reservations and organize all aspects for meetings
• Assist in resolving any administrative problems
• Comply with all New York Proton Center policies related to Privacy Rules established under the Health Information Privacy and Portability Act of 1996 (HIPAA)
• Perform other job-related duties, as assigned

Qualifications :

About the Area :

New York City is a major metropolitan city and is home to world-renowned cultural offerings. Outdoor attractions include a variety of parks and greenspaces including Central Park, the Brooklyn Botanical Gardens, the Bronx Zoo, and the High Line; multiple waterfronts on the island afford convenient access to scenic activities. Cultural activities abound in Broadway, Madison Square Garden, Lincoln Center, The Metropolitan Museum of Art, and the Museum of Modern Art, Iconic sites include the Statue of Liberty, Empire State Building, Rockefeller Center, Times Square, and the One World Trade Center; championship teams in every major league sport; shopping abounds in SoHo, Fifth Avenue, Chelsea Market, and the Fashion district; and culinary offerings are second to none. The New York Proton Center is well-located for city living and suburb living, with multiple suburbs located 25 minutes from the Center, home to some of the best public-school systems in the country.

The salary range and / or hourly rate displayed is a determination of base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. NYPC takes into consideration several factors in making compensation decisions including, but not limited to, skillset, experience and training, licensure and certifications, internal equity and other business and organizational needs.

The New York Proton Center (NYPC) strives to maintain a workplace that accepts and appreciates the differences among our employees. The company will not discriminate against any applicant or employee based on age, race, gender, color, religion, national origin, ancestry, disability, marital status, covered veteran status, sexual orientation, gender identity and / or expression, genetic information, status with respect to public assistance or any other characteristic protected by state, federal, or local law.