Grants Coordinator A / B (Department of Hematology / Oncology)

University Of Pennsylvania Grants Coordinator

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn offers a unique working environment within the city of Philadelphia.

Job Title : Grants Coordinator A / B (Department of Hematology / Oncology)

This role assists with the preparation, review, and submission of sponsored program programs through the internal review process for submission to the sponsor, assuring compliance with the department, school, and university guidelines. Activities include preparing pre-award budget / justifications, providing guidance on policies and procedures related to sponsored programs, and resolution of related issues with the investigators. The individual will also act as a liaison between the faculty, administrative staff, and various internal and external contacts. Prepare reports for review by the grants management team and monitor grant expenditures for allowability with funding policies.

Position contingent upon funding.

Job Responsibilities

Grants Coordinator A :

• Pre-award grant support to senior team with the preparation of research proposals to sponsors.
• Assist with the preparation of budgets and budget justifications.
• Gather required documents for submission according to funding sponsor guidelines.
• Review application for completeness.
• Create, manage, and track subcontracts.
• Reconcile subcontracts to ensure consistent spending and notify subcontract recipients of important due dates.
• Track outstanding accounts receivable and process for payment in a timely fashion.
• Post-award grant support to senior team.
• Work very closely with Monitor grant expenditure for compliance and corrective actions as needed.
• Provide liaison to research offices across the University.

Grants Coordinator B :

Qualifications for Grants Coordinator A : Associate's Degree and 2 to 3 years of experience or an equivalent combination of education and experience required.

Qualifications for Grants Coordinator B : Bachelor of Science and 2 to 3 years of experience or equivalent combination of education and experience is required. Grant and contract administration and / or accounting preferred with knowledge of and demonstrated competency with compliance issues related to the management of both federal and non-federal sponsored research. Strong proficiency in Microsoft Excel and experience in University financial systems is preferred. Candidate must possess excellent interpersonal and communication skills to work independently as well as part of a team with faculty and staff under strict deadlines while demonstrating attention to detail.

The Grants Coordinator will report to the Administrative and Financial Officer and will have an indirect reporting relationship to the Department of Medicine and the PSOM Office of Research Support Services.

Job Location : Philadelphia, Pennsylvania

Department / School : Perelman School of Medicine

Pay Range : $49,500.00 - $65,500.00 Annual Rate

Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement : The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status, or any class protected under applicable federal, state, or local law.