Division Coordinator – HOA (This position is for Rizzetta and Company. An Affiliate of FirstService Residential)

Description

Division Coordinator – HOA

This position is for Rizzetta and Company. An Affiliate of FirstService Residential.

Summary

The Division Coordinator provides direct support to the Director – Association Services, assisting with the oversight of a multi-site portfolio of homeowners’ associations. This role combines administrative, operational, and project support while offering hands-on experience to develop management skills with a pathway toward a Licensed Community Association Manager (LCAM) role.

Essential Functions

• Provide day-to-day administrative and operational support to the two Directors and their assigned communities.
• Assist with implementation of governing documents, operational plans, and board directives, recommending improvements for efficiency and compliance.
• Support financial planning by helping prepare reports, budgets, and forecasts; review financials and suggest cost-control measures.
• Coordinate and monitor vendor services, contracts, and performance.
• Conduct site inspections, track work orders, compliance issues, and architectural requests; prepare reports and recommend corrective actions.
• Assist with capital projects, including bids, board presentations, and project tracking.
• Prepare meeting materials, attend board / member meetings, and present updates on assigned projects.
• Maintain communication with residents, tenants, and guests to resolve inquiries within established policies.
• Provide administrative support to committees and strategic initiatives.
• Ensure compliance with Florida statutes, codes, ordinances, and industry best practices.
• Serve as secondary contact for association emergencies in the absence of the LCAM.

Education

Experience

Skills

Supervisory Responsibilities

Work Environment

Physical Demands

EEO Statement

Rizzetta & Company is an Equal Opportunity Employer. Our Company does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.”