Office Assistant 3 - Seattle CJC

Overview

Office Assistant 3 (OA3) in the Community Corrections Division, Seattle, WA. This full-time, non-permanent position supports the Seattle Community Justice Center (CJC) located at 1550 4th Ave South, Seattle, WA 98134. Under general supervision from the Administrative Assistant 3 (AA3), this position performs receptionist, file management, and routine, advanced clerical duties for the AA3, Community Corrections Supervisor (CCS), and the Community Corrections Officers (CCOs) within the Seattle CJC. This non-permanent opportunity is expected to not exceed twelve months.

Work hours are Monday-Friday, 8 : 00 am to 5 : 00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency.

Responsibilities

• Manage front desk reception, greet and direct clients, the general public, and stakeholders to the appropriate staff.
• Manage a multi-line phone system.
• Ensure the public entry door is opened at 8 : 00 am and closed / secured at 5 : 00 pm.
• Manage and maintain electronic and physical files.
• Database entry and retrieval from systems such as OMNI (Offender Management Network Information) and OnBase.
• Assist with managing, tracking, and archiving PSI (pre-sentence investigations) and field files.
• Other duties as assigned.
• Assist with ordering and stocking office supplies.
• Complete training as required.

Required Qualifications

The successful candidate will possess the following skills and abilities

Desirable Qualifications

Vision, Mission, and Commitment

Vision : Working together for safer communities.

Mission : Improving public safety by positively changing lives.

Our Commitment : To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, veteran status, genetic information, or disability. This posting may include additional required notes and resources for applicants.

What We Offer

Important Notes

For questions about this recruitment or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter.

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