Executive Assistant
Unto LabsSan Francisco, CA, United States10 hours ago
Job type
- Part-time
Job descriptionOversee payroll, travel, event, and other operational logistics (in coordination with finance / HR) Manage vendor contracts, invoices, and expense processes Coordinate internal systems, tools, and process improvements Ensure smooth office operations (even if hybrid / remote) and onboarding / offboarding of employees. Plan, coordinate, and execute company and team events (offsites, all hands, social, recruiting events) Manage event logistics, budgeting, vendor relationships, travel, venues Lead internal culture programs, wellness or team ritual events Manage immigration / visa processes for international hires (work with outside counsel) Track visa timelines, renewals, compliance Serve as point of contact for global employees and legal / immigration teams Lead, coordinate or support cross-functional initiatives (e.g., onboarding improvements, internal infrastructure projects) Work to assist HR, Finance, Legal, Engineering, People Operations, Recruiting operations. Serve as liaison to external partners, service providers, travel agencies, legal counsel Be ready to take on ad hoc requests and emergent priorities Travel with executives when needed Occasionally support personal tasks when appropriate (within boundaries) Strong track record of owning operations and executing cross-functional programs Excellent verbal & written communication, high emotional intelligence, discretion Superb organization skills, attention to detail, bias toward proactivity Ability to juggle many competing priorities and pivot when needed Comfortable with ambiguity; ability to create structure Strong judgment, confidentiality, and professionalism Experience managing payroll, HR systems, or global mobility / immigration Experience in event planning (onsite + offsite) Familiarity with finance, invoicing, legal, or contract management Multi-lingual or experience working across geographies An interest in crypto and / or blockchain In-person San Francisco Must be open to frequent travel Part-time candidates will be considered if able to travel and meet deliverables Competitive salary Flexible work arrangements, generous vacation Comprehensive health, dental, vision benefits Learning & training stipend, conference budget Travel reimbursement, work equipment & tools A seat at the table : your voice will matter in how we scale Why you want to work with Unto Labs Examples of projects / programs you've managed end-to-end Any experience with payroll, immigration, or events Your interest in crypto and / or blockchain
About Unto Labs
Unto Labs is a team of low-level engineers pushing distributed systems to the the physical limits of modern hardware. We are building the next generation of Layer 1 blockchain technology and the consumer applications that will bring it to millions of people worldwide.
We are looking for an Executive Assistant who can partner closely with our founders to unblock their time to stay focused on strategy and engineering.
Role Overview / Why This Role Matters
As an Executive Assistant, you'll serve as a trusted right hand to our company founders. You won't just keep calendars but help streamline operations and be front line support for internal company matters.
Key Responsibilities
Executive & Strategic Support
- Manage complex calendars, prioritizing and resolving conflicts
- Act as a gatekeeper / filter for inbound requests, balancing urgency vs importance
Operations & Administration
Events & Programs
Immigration / Global Mobility
Cross-Functional Projects & Stakeholder Management
Miscellaneous & Special Requests
Qualifications & Attributes
Must-haves / Required
Nice-to-haves
Work Setup / Preferences
What We Offer
How to Apply
Please submit your resume and a short cover letter explaining :
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Executive Assistant • San Francisco, CA, United States
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