Clerk

Police Department Position

City of Arkansas City

$11.43 - $20.97 Hourly

Arkansas City, KS

Full-Time

Job Number : 2025-5000-01

Description

General Overview Of Position And Responsibilities

Prevents and identifies crime as well as enforces criminal or traffic laws of the state of any municipality thereof. Types dictation and transcribes audio records of police reports, interviews, and other related documentation. Conducts data entry, maintains police records, and performs statistical analysis, and technical support for the department.

Supervision Received

Works under the general guidance and direction of the Records / Communications Supervisor.

Supervision Exercised

None.

Essential Functions

Essential functions of the job may include but are not limited to the following :

• Type all dictated reports for the Arkansas City Police Department and the Cowley County Sheriff's Department including initial reports / narratives, follow up reports, supplemental reports, evidence report logs, telephone / radio transmission logs, etc.
• Transcribe audio records such as telephone conversations, interviews, interrogations, radio traffic, etc.
• Quality control and minimal maintenance of systems to assure information is correct and retrievable.
• Copy for the County or City Attorney, and log their transmittal.
• Upload reports to the Sheriff Department.
• Log and track all reports typed.
• Attach all narratives, follow up reports, supplemental reports, evidence report logs etc. to records management case record.
• Data entry and retrieval of Laserfishe records and Microfilm records.
• Responsible for records management system (RMS) data entry, maintenance of system, assures data entry is correct and retrievable, and backed up daily.
• Download and manage mug shots.
• Enter and tracks all municipal warrants.
• Scan all report files, photos, and other related documents into the records management system (RMS).
• Upload accident reports to the internet for purchase by the general public.
• Process insurance requests, copies of accident reports, etc.
• Upload community information to the public access television channel, such as Police Department activities and programs, photos of wanted persons, etc.
• Review Security Awareness Statements with new hires, ride along candidates, volunteers, and other individuals who will be present at the police department on a regular basis.
• Conduct Personal Criminal History Checks.
• Maintain crime data, analyzes that data using specialized software, and provides a report for the Police Chief and Lieutenants.
• Within their capability assists department personnel with records / computer problems.

Non-Essential Functions

Required Knowledge, Skills And Abilities

Commitment To Mission And Organizational Values

It is each employee's commitment to uphold these core values while representing the City of Arkansas City in carrying out municipal duties as public servants. These values should form the basis for interactions with the general public, with other agencies and with each other.

Mission

The City of Arkansas City strives to provide a high quality of life for its citizens by furnishing a variety of efficient services in a professional, courteous manner.

Statement Of Organizational Values

We value Professional Ethics , which includes :

We value Commitment To Citizens Through Customer Service , which includes :

We value Commitment To Excellence , which includes :

Education And Experience

Certifications And Licenses

Pre-Employment Testing

Work Environment And Conditions

Work environment characteristics described here represent those an employee encounters while performing the essential functions of the job. While performing the duties of this job, the employee primarily works indoors where temperatures are regulated and the noise level is low.

Essential Physical Functions

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must meet Level 1 in Department of Labor's Dictionary of Titles Sedentary Work exerting up to 10 pounds of force occasionally, and / or a negligible amount of force frequently. Involves sitting most of the time, but may involve walking or standing. While performing the duties of this job, the employee is frequently required to sit and talk or hear.