Executive Assistant - UHealth Administration - Doral

Current Employees :

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The University of Miami / UHealth at Doral has an exciting opportunity for an Executive Assistant. The Executive Assistant reports to and supports top-level leadership (Assistant VP and above) and their department(s) with high-level executive support. Acts as executive liaison and advises others of the executive's activities and views on policies or issues, using judgment and discretion. Manages executive's calendar and approves / declines meeting requests on behalf of the executive to ensure schedule is aligned to meet upcoming deadlines and / or priorities. Prioritizes meetings for executive to include the rescheduling and / or cancellation of other high-level meetings. Manages executive's travel arrangements and budget. Independently creates memos, reports, presentations, project timelines and documents for distribution to members of various departments or meeting on behalf of the executive. Ensures executive is prepared for meetings and / or presentations and is kept abreast of important information prior to any meetings / conference calls. Uses independent judgement to respond on behalf of the executive, ensuring the confidential handling of information, correspondence and communications, including incoming, outgoing, and electronic communications on behalf of executive. Prioritizes and manages multiple projects and / or special assignments championed by the executive. Leads the planning of annual or ad-hoc special events. Trains and supervises lower-level clerical staff as needed. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education :

Associate's degree in relevant field

Experience :

Minimum 5 years of relevant experience

Any appropriate combination of relevant education, experience and / or certifications may be considered.

Knowledge, Skills and Attitudes :

• General knowledge of office procedures and operations.
• Ability to accurately prepare and maintain records, files, reports and correspondence.
• Ability to communicate effectively in both oral and written form.
• Ability to process and handle confidential information with discretion.
• Skill in completing assignments accurately and with attention to detail.
• Proficiency in computer software (i.e., Microsoft Office).

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status : Full time

Employee Type : Staff