Senior Administrative Business Partner - Legal Operations.

The Position

Genentech’s Legal Operations team is committed to driving efficiency, structure, and innovation across the Legal Department. The Project Management & Operations (PM&O) sub-team plays a critical role in ensuring initiatives are well-coordinated, strategically aligned, and successfully executed.

The Opportunity

We are seeking a Senior Administrative Business Partner to join our PM&O team in Genentech’s Legal Operations. Reporting to the Senior Legal Operations Manager, this role will provide high-level administrative and operational support to our Legal Department and its practice groups. You will provide administrative support to practice groups, ensuring their day-to-day needs are met, while also contributing to department-wide projects and initiatives. You will anticipate challenges, offer solutions, and step in where needed to help the department run efficiently.

Job Responsibilities :

• Highly skilled in Google Suite for managing shared team drives and complex scheduling requests, potentially across multiple time zones
• Advanced knowledge of available Genentech IT systems (ex : Roche’s “cSuite” collaboration tools, and other virtual collaboration tools)
• Manage relationships with internal and external stakeholders, often with a high level of confidentiality required
• Plan large mid-level internal meetings (e.g. department meetings, large team / committee)
• Manage scheduling meetings with external business partners. Oversee preparation and post-meeting needs
• Lead the planning and execution of internal meetings requiring webcasting, sophisticated technology, etc.
• Independently lead the planning and execution of complex team offsites (involving multiple locations, days, activities, and / or travel needs)
• Contribute to and assist with agenda and meeting material creation and distribution, flow of offsite events and meetings
• Attend all internal meetings and assist in note-taking and / or action items for follow-up
• Draft email communications on behalf of manager, team, department, leader, etc
• Manage departmental gSites, Spaces, websites, newsletters, etc. (collect content, distribute information, oversee maintenance)
• Coordinate collecting and implementing feedback for communications when applicable
• Coordinate certain logistics of moves (space management), closely collaborate with administrative space planning lead
• Manage candidate / interview scheduling and distribution of interview materials (with Talent Acquisition and Hiring Manager throughout the hiring process)
• Manage administrative components and logistics of onboarding (ensure new hires have information for orientation, welcome events, new devices, etc.)
• Manage and plan team building events and workshops
• Keep up-to-date on available trainings and organize for team and / or other admins in department
• Process and manage vendor / speaker engagements, contracts and payments, etc
• Autonomously maintain department org charts

Functional Job Responsibilities :

Provide coordination and logistical support for cross functional and / or team meetings, such as agenda preparation, calendaring, room readiness, facilities needs, sophisticated technology requirements, catering and contract processing as necessary.

Who You Are :

Required Skills and Qualifications :

This role is located onsite at Genentech’s South San Francisco, California campus, and a remote working arrangement is not available.

Relocation benefits are not available for this job posting.

Pay transparency

The expected salary range for this position, based on the primary location of South San Francisco, is 77,900.00 - 144,700.00 USD Annual. Actual pay will be determined based on experience, qualifications, geographic location, and other job-related factors permitted by law. A discretionary annual bonus may be available based on individual and Company performance. This position also qualifies for the benefits detailed at the link provided below.

Genentech is an equal opportunity employer. It is our policy and practice to employ, promote, and otherwise treat any and all employees and applicants on the basis of merit, qualifications, and competence. The company\'s policy prohibits unlawful discrimination, including but not limited to, discrimination on the basis of Protected Veteran status, individuals with disabilities status, and consistent with all federal, state, or local laws.

If you have a disability and need an accommodation in relation to the online application process, please contact us by completing this form Accommodation for Applicants.

#J-18808-Ljbffr