Procurement and Contracts Support Specialist VI - Procurement & Distribution Branch

Procurement And Contracts Support Specialist Vi

Salary : $6,535.00 - $7,952.00 Monthly

Location : Waipahu, HI 96797

Job Type : Permanent, Full-time 12-month

Position Number : 58247

Position % : 100%

Driver's License Requirement : Applicants must possess a current, valid driver's license.

Description

Salary Range : All new external applicants will be placed on the initial step of the salary range. However, placement above the initial step of the salary range will be based on special characteristics and critical needs of the position, an applicant's exceptional qualifications, the availability of funds, and other relevant factors. Such appointments require prior approval. Hawaii State Department of Education employees will be placed on the salary range in accordance with Department regulations. Procurement and Contracts Support Specialist VI, SR-26 : $6,535.00 - $7,952.00

Examples Of Duties

• Reviews, analyzes, evaluates, develops and provides recommendations on improving managerial policies, practices, methods, procedures and / or organizational structure including program objectives, work assignments, functions and responsibilities, distribution, work methods and procedures.
• Identifies space utilization, equipment utilization and records management to improve the efficiency and effectiveness in obtaining the Department of Education's goals and objectives.
• Maintains flow and quality of work performed by subordinates to assure timely accomplishments of assigned workload.
• Assesses status and progress of workload and readjusts priorities as necessary.
• Obtains assistance from others as necessary to address operational problems not within immediate control.
• Estimates project completion times.
• Maintains records of work accomplishments and time expended, production capability and manpower needs.
• Provides technical advice and expertise to subordinates and assists in their training, supervision and development.
• Reviews drafts of specifications and special terms and conditions prepared by subordinates for overall technical adequacy.
• Oversees the implementation of procurement and contracting guidelines, processes and procedures.
• Recommends policy and / or procedural changes in section operation.
• Develops and conducts procurement and contracts training program.
• Conducts special management studies.
• Conducts comprehensive analysis, evaluation, verification, information gathering and reporting of contractual matters and documents to insure compliance.
• Establishes and maintains effective working relationships with other state agencies to encourage continuous management improvements.
• Provides timely and effective consultative and technical management assistance when requested. In addition, may perform and supervise work described at the lower level in relation to the most complex and technical work assignments where recommendations or decisions are considered final.

Minimum Qualifications

Basic Education / Experience Requirements : Graduation from an accredited four-year college or university with a Bachelor's degree. Excess experience of the type and quality described below or any administrative, professional, technical or other responsible work, which required a high degree of analytical skill, may be substituted for education on a year-for-year basis. To be acceptable, the experience must have been of such scope, level and quality as to assure the possession of comparable knowledge, skills and abilities.

Experience Requirements : Except for the substitutions provided below, applicants must have the type of experience described in the statements immediately following and in the amounts shown in the table below :

Class Title

General Exper

Specialzd Exper

Supvry Exper

Total (years)

Procurement and Contracts Support Specialist VI

1 / 2

4-1 / 2

General Experience : Work involving progressively responsible professional or other responsible analytical work which involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and / or to determine and recommend appropriate courses of action. Such experience must have demonstrated the ability to elicit information orally and in writing, apply problem-solving methods and techniques, identify alternatives, use judgment in determining appropriate alternatives, and prepare clear and concise written reports and recommendations for action.

Specialized Experience : Professional experience in an area related to procurement and / or contracts administration requiring the knowledge and application of formal procurement and / or contracting methods (i.e. development or processing of formal bid specifications and / or contract development), principles, and standards for the purpose of developing, reviewing, analyzing, and auditing procurement and contracts activities, ensuring compliance with applicable laws, policies, procedures, rules, and related requirements.

For Procurement and Contracts Support Specialist V and VI, at least one year of the required Specialized Experience must have been at a level comparable to the Procurement and Contracts Support Specialist IV level in the Hawaii State government; viz. experience that indicates that the applicant has acquired and successfully applied practical and theoretical knowledge of the principles of economics related to supply and demand, procurement and contracting and specification development with the level of difficulty as described in the class specification.

Supervisory Experience : Experience which included : 1) planning and directing the work of others; 2) assigning and reviewing their work; 3) advising them on difficult and complex problem areas; and 4) timing and scheduling their work.

Qualifying Experience : Qualifying experience is not limited to that acquired in positions allocable to this series or in positions otherwise designated as "professional." It may have been obtained in any position, e.g. purchasing technician or agent, substantially engaged in formal purchasing, which involved the activities and knowledge specified above.

Non-Qualifying Experience : The following types of work experience are not qualifying :

Substitutions Allowed : 1. Excess Specialized Experience of the type and quality described above may be substituted for General Experience on a year-for-year basis.

2. Possession of a Bachelor's degree or higher from an accredited college or university in public or business administration may be substituted for one-half year of the required General Experience.

3. Satisfactory completion of all academic requirements for a degree in law (JD or equivalent) from an accredited school of law maybe substituted for two and one-half years of the required General and Specialized Experience.

Quality of Experience : Possession of the required number of years of experience will not in itself be accepted as proof of qualification for a position. The applicant's overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that applicant has the ability to perform the duties of the position for which applicant is being considered.

Driver's License Requirement : Applicants must possess a current, valid driver's license.

Supplemental Information

Salary : The advertised salary is based on full-time employment and includes shortage and school year differentials, if applicable. Requirements : Applicants must meet all the requirements for the position they are seeking as of the date of the application, unless otherwise specified. Unless specifically indicated, the required education and experience may not be gained concurrently. Calculation of experience is based on full-time, 40-hour workweeks. Part-time experience is pro-rated. Example : Twelve months of experience at 20 hours / week is equivalent to six months of experience, not one year. Also, hours worked in excess of 40 hours / week will not be credited. Example : Twelve months of experience at 60 hours / week is equivalent to one year of experience, not one and a half years.

Temporary Assignment : Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the