Office Assistant

Administrative Assistant

Position Summary : Performs a variety of administrative functions. Prepares invoices, reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software; read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution. Familiar with standard concepts, practices, and procedures within a particular field or department.

Essential Duties and Responsibilities :

• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve all documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, vendor, interviews and other meetings.
• Collect and maintain Data Equipment Check list.
• Enter, audit, and ensure payroll is completed timely and efficiently.
• Make travel arrangements for employees and management.
• Performs other related duties as required.

Educational and Other Requirements :

Mental and Physical Requirements :

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.